Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant for our esteemed client, a leading entertainment and media company. This is an exciting opportunity to work in a dynamic, fast-paced environment where you will play a key role in supporting senior executives. The ideal candidate will have exceptional multitasking abilities, excellent communication skills, and a passion for working behind the scenes to ensure smooth operations. If you’re detail-oriented, thrive under pressure, and enjoy managing multiple priorities, we’d love to hear from you!

Key Responsibililites: 

• Manage calendar for executive including scheduling and confirming meetings both internally and externally
• Liaise with executives, talent and other assistants internally and externally
• Represent the department in a professional manner
• Support departmental projects as needed
• Coordinate domestic and international travel and logistics, including payment, processing and confirmation of all transfers
• Prepare and submit expense reports
• Manage phones, roll calls and update phone sheet-Manage mail into and out of the office

Basic Qualifications:

• 1 year of experience supporting a senior executive
• Demonstrated ability to work independently and proactively to solve problems
• Highly detailed oriented with superior organizational skills
• Ability to successfully coordinate multiple projects simultaneously
• Excellent communication skills, both written and verbal
• Strong computer literacy and proficiency with Microsoft Office
• Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Ability to work well and maintain professionalism under pressure
• High level of discretion while working with confidential information
• Positive attitude and the ability to be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively as part of a team

Education

• Bachelor’s degree or equivalent work experience

The target hiring compensation range for this role is $24 to $25 hourly. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.