Event Project Manager

Overview

We are seeking an experienced Event Project Manager to organize and coordinate participation in women-focused events. The goal is to maximize visibility and engagement at these events, fostering connections and promoting initiatives related to diversity and inclusion.

Responsibilities

1. Planning and Coordination

• Develop a detailed participation plan and timeline tailored to each event, including goals, objectives, speakerships, activations, and participant overview.
• Coordinate planning calls, take notes, and ensure action items are followed up.
• Collaborate with the Events Manager and Operations on the event budget to ensure cost-effectiveness.
• Obtain necessary approvals for company-related activities (PR, Corporate Identity, etc.).

2. Marketing and Promotion

• Develop and execute a marketing plan to promote participation.
• Coordinate with the marketing team for promotional materials and campaigns specific to each conference.
• Manage event-specific registration and attendee communications.

3. Logistics and Operations

• Arrange transportation and accommodation for speakers and VIPs.
• Coordinate the schedule and activities for the team during the conference.
• Ensure the availability of necessary materials and equipment.

4. On-site Management (Remotely)

• Partner with key personnel to ensure staff and volunteers are well-informed and prepared.
• Remotely address and resolve any issues or emergencies during the conference and maintain communication via Slack.

5. Post-event Activities

• Conduct a post-event evaluation and debrief with the planning team, collecting feedback.
• Ensure all outstanding payments and follow-ups are completed promptly.
• Deliver a final report on the event, including an overview, activation ROI, metrics, budget actuals, and participant survey results.

Deliverables

• Detailed participation plan and timeline.
• Budget report with regular updates.
• Marketing plan specific to each conference.
• Schedule and program for the team.
• Post-event report and evaluation.

Performance Metrics

• Adherence to budget and timeline.
• Successful execution of the participation plan.

This role requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently.

The target hiring compensation range for this role is $68 to $74/HR. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.