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Stellar Event Coordinator

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Event Planners! We are looking for you to join our client, one of the world's leading investment management organizations, and become apart of their events team, helping to develop and execute a competitor analysis for the events industry and support adhoc requests as needed. The ideal new team member will have working knowledge of the investment management industry and be a team player!

The project is currently slated for 8 weeks onsite in their NYC office and this role would support and manage the following initiatives:

 Project based research assignment to assess competitor activity at conferences to understand gaps / opportunities for events strategy and use analysis as input for 2016 plan.

 Proactively call an identified list of industry sponsorships for information gathering for 2015/2016 years (preset list of items provided).

 Online research and profile for the events.

 Collect conference data through interviews with employees.

 Compile sponsorship & exhibitor information into events database for events tracked.

 Translate work produced into a PowerPoint presentation.

 Develop a go forward strategy.

 Help with ad hoc assignments or process improvements as needed.

Understanding of the events planning process:

 Logistics: Responsible for venue search (create and manage RFPs), budget management, site selection, transportation, accommodation, entertainment, audio visual; building registration websites through Cvent and source and contract necessary vendors.

 Content: Oversee and contribute to the development of speaker selection, printed materials, and content supervision.

 Communication: detailed planning/ scoping of event and manage pre-event communications and reporting, create project plans, liaise with event host, clients and speakers; source and contract necessary vendors.

Skills & Experience:

 The ideal candidate will have:

– A collaborative approach to working with colleagues and strong interpersonal skills.

– Strong written and verbal communication skills; ability to be clear and concise.

– Strong project management and organizational skills.

– Ability to work under pressure and autonomously

– Strategic thinker

– Ability to multi-task effectively and strong attention to detail

– Ability to navigate and thrive in a large, complex, global organization.

– Flexibility to manage changing requirements and short timelines.

– Strong research skills.

 Microsoft Word, Excel, Powerpoint (need to put together presentations)

 Knowledge of event registration software (Cvent)

 Knowledgeable on event industry trends and best practice

 Creative, natural leader with strong judgment skills and business sense

 Leadership/influencing/negotiation and decision making skills


 B.A. / B.S. degree required.

 5+ Years’ experience in Event Planning

 5+ Years’ experience in project management

If you think this role is the one for you, please send resume and cover letter to;

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