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Visual Production Coordinator

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Position: Visual Production Coordinator - Beauty Retail
Type of role: onsite contract, 5-7 months, full time
Pay range: DOE
Location: SF
Experience Level: 2+ years

POSITION SUMMARY:
A major beauty retailer in SF is looking for a Visual Production Coordinator to work within the Marketing and Creative departments to ensure the success of the execution of visual programs.

This will include managing the new store process, owning the online hotline system, managing all distribution lists and providing general department support.

POSITION RESPONSIBILITIES:
1. Serve as the primary representative for field visual needs - responding to store requests for Animation collateral, including graphic elements and props (Hotline) and partnering with other team members to trouble shoot store needs as they arise.
2. Manage the new store opening process for all visual collateral. This impacts all new, relocation, expansion, and remodel stores both prior and post opening. Includes extensive interaction with outside vendors.
3. Responsible for collateral allocation for all stores. This includes creating distribution lists for all animations and all off cycle projects.
4. Manage skincare and fragrance retrofits collateral orders.
5. Represent team in cross-functional fixture meeting regarding collateral ordering needs.
6. Manage the department’s master distribution list. Interact with cross- functional partners to maintain the integrity of the department’s store profile data.
7. Post animation tracking and distribution lists to the Intranet.
8. Partner closely with Field Visual Team to ensure correct store allocation and assist with early store setups.
9. Track and process invoices and corp letters through internal trackers and email.
10. Create and issue weekly communications as needed via e-planner.
11. Support Sr. Production Manager and Production Manager projects.

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