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Video/Photo Studio Coordinator

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Our client, a major Lifestyle Brand, is in need of a Creative Services Studio Coordinator for an 18 month, onsite position in Milwaukee, WI. The Creative Services Studio Coordinator will coordinate the daily activities, scheduling, maintenance and support of Studio projects as determined by the business, with the primary focus being the Video and Photography studios. The Studio Coordinator is responsible for working with the Creative team and its partners to ensure the proper preparedness, upkeep and maintenance of the Creative Services Studios, its equipment and facilities to industry standards at all times. The Studio Coordinator will ensure that Creative and client expectations are properly understood, that adequate and appropriate space and resources are available to support projects, and that the studios uphold the quality standards of Creative Services and Harley-Davidson.

Job Description:
This position serves as the responsible party and liaison for Studio projects. The incumbent will work closely with the Creative Staff to receive assignments, communicate studio status and any potential constraints. Working with the Creative Staff, the Studio Coordinator will provide clean, workable studio space, set clear expectations for use of the studios, monitor calendars and coordinate availability, provide budgetary insight and guidance to internal Creative Staff and stakeholders and deliver strong guidance to production teams and clients in support of defined project needs. The Studio Coordinator will use their expertise to provide strong recommendations to leadership that insure project effectiveness and delivery. This individual will be responsible for maintaining communication on the studio availability and condition between the Creative Services Leadership, Staff and clients. The Studio Coordinator will also display a strong understanding of process and insure that all use of the studios uphold the standard processes defined for Creative Services and Harley-Davidson.

DUTIES INCLUDE, BUT NOT LIMITED TO:
• Working with Creative Staff and clients to ensure best use of Studio spaces;
• Maintenance and coordination of studio schedules and use thereof;
• Providing updates on studio status to project teams and relevant facilities and/or vehicle service departments;
• Coordinating the regular maintenance and cleaning of the studio spaces at set periods or before key projects;
• Coordination of regular or unplanned studio maintenance with Facilities;
• Assisting in alignment of resources to ensure project success;
• Effectively communicating studio needs to leadership;
• Coordination of vehicle or other materials into, through or out of studio spaces;
• Coordination of Company Owned Vehicle (COV) fleet with departments responsible for internal vehicle service and labor;
• Maintain complete and accurate inventory of all studio(s) equipment, condition, supplies, etc.;
• Coordinate, assist and/or execute set-up and tear-down of productions, insuring that all equipment and gear are properly stored and secured;
• Track all equipment issues and coordinate maintenance with Program Manager to authorize repair or replacement;
• Monitor and communicate and uphold responsibilities and conditions for use of studios;
• Bringing forward ideas for improvement in operations, set design, props, or equipment of studios;

OTHER DESIREABLE SKILLS:
• Comfortable with ambiguity, changing priorities and timelines;
• Ability to monitor project or maintenance related costs;
• Process driven;
• Ability to maintain company standards regarding product integrity, trademark and communication guidelines;
• Excels at time management and understands reality of project duration and timelines associated with Creative projects;
• Ability to provide excellent customer service to a variety of individuals on multiple organizational levels;
• Must be a multi-tasker, comfortable with various concurrent projects.

Requirements:
• Professional work experience as studio assistant, coordinator or manager
• Proficiency in Microsoft Office applications
• Proficiency in both Mac and Windows platforms

Apply today to gain amazing experience with a brand that is recognized around the world!

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