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Traffic Coordinator

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Traffic Coordinator coordinates the flow of projects through Marketing Communications by partnering with campaign management, project management creative teams, and multiple marketing communications channel owners.

-Monitors the completion of tasks in each assigned project schedule.
-Initiates project schedules and tasks within the production database.
-Leads periodic meetings to monitor project status and communicate scheduling challenges.
-Maintains the team’s job tracking in order to keep the team aware of individual jobs, progress, and the overall workload. Provides daily status updates to creative team(s), as necessary.
-Ensures awareness of delivery dates among all project participants and external vendors; escalates task or timing issues to manager, as necessary.
-Inputs and maintains accurate historical records related to projects within the production and invoicing systems.
-This may include data with respect to a project’s regulatory filings or tracking status.

-Coordinates the production process.
-Prepares proof circulations to senior management and Legal for review.
-Reviews and routes project proofs to ensure that documents are accurate and comply with established specifications and standards.
-Routes documents to the appropriate channel for publishing.
-Coordinates with Legal for Financial Industry Regulatory Authority filings and internally for dealer filings.
-Ensures files are accurate in the appropriate software application when completing electronic projects.

-Processes activities relating to the electronic presentation tool (e-Catalog).
-Prepares presentations to be migrated to e-Catalog by working with the Writers, Designers, and Copy Editors to ensure slides are prepared correctly and designated to the correct e-Catalog.
-Coordinates the quarterly updating within e-Catalog by working with the Copy Editor and Designer.

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