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Traffic Coordinator

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Primary Objective of Position

Act as a liaison between Marketing Producers, Production Studio, Creative, Channel and other departments.
Coordinates and ensures the on time and orderly flow of all marketing information and deliverables from job initiation to delivery.

ESSENTIAL DUTIES & RESPONSIBILITIES:
- Obtains thorough input from account executives when they originate work via a job order. Reviews and completes job order and distributes copies internally. Prepares a job jacket.
- Sets due dates for various stages of job completion after consulting with Creative and Production for timing requirements of various jobs.
- Obtains memos, estimates, flow charts from the Media Department.
- Determines sizes from media estimates and reference books. Consults with the Production Department for size verification, when necessary.
- Keeps abreast of work in the Creative Department and follows up on due dates that were established for copy, layout, art and design.
- Keeps abreast of work in the Production Department and follows up on due dates that were established for copy, final design handoff and mechanicals.
- Keep all concerned informed on the current status of all jobs in progress via weekly status reports.
- Expedites the “rush” jobs in such a way that process does not obstruct the orderly flow of every day work.
- Routes art and mechanicals for internal approvals.
- Submits art and mechanical to Production Department with job jacket containing complete information, such as, but not limited to publications, sizes, screen, method of publication printing, due dates, and extensions, when necessary.
- Keeps abreast of work in the Production Department and follows up on due dates that were established for finished work.
- Routes vendor proofs for approval.
- Keeps up-to-date media schedules indicating the various ads scheduled.
- Maintains a job number book/sheet.

REQUIRED QUALIFICATIONS:
Knowledge, skills & abilities:
- Superior decision making, troubleshooting, negotiating, influencing and interpersonal skills
- Conflict Management: approaches conflicts as opportunities; understands others quickly; can find common ground without comprising total position.
- Ability to manage outside vendors.
- Ability to work within a team environment.
- Ability to work and function in ambiguity.
- Strong attention to detail.
- Excellent written and verbal communication skills.
- Knowledge of Adobe Illustrator, Quark, Adobe Acrobat and Photoshop a strong plus
- Strong computer background specifically in with Google Docs, Sheets, Excel, Word and other digital tools.

Minimum educational level/Experience:
- BA/BS degree
- At least 3-4 years traffic experience in an agency environment.
ACCOUNTABILITY:
- Reports to Head of Creative Production.

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