The Traffic Coordinator is on the front lines of daily project management, facilitating the workflow of creative projects and managing the lifespan of client work from inception to delivery. Duties include but are not limited to:
- Assign teams to shows by gauging workload and staying consistently informed of all active and forecasted work.
- Maintain the traffic sheet with the most up to date information. This position owns, maintains, and distributes this sheet.
- Own and conduct the weekly traffic meeting.
- Identify available resources and assign individual responsibilities to creative and production staff.
- Execute established production schedules and manage daily creative projects. Define chronology of dates/times for each step of a project’s workflow
- Assist the Creative Directors and help manage the freelance resource
- Keep the flow of information open, honest and transparent. When needed communicate critical information to relevant parties in a timely manner.
- Manage the PTO calendar from week to week.
You need to have:
- A Bachelors degree required and/or 2+ years of professional experience.
- Experience in balancing workloads amongst a creative group.
- Able to use a Mac and are proficient with Microsoft Excel and Word.
Results (aka, what they are expecting from this role):
You ensure deadlines are met and that all related personnel are held accountable.
You are continuously looking for process improvement and creative ways to solve problems.
Strict adherence to standardized procedures, such as the consistent application of naming conventions, file/folder organization, versioning control, job slugs, etc.
When it arises you report issues between event management, creative services, and/or production design staff to supervisor and/or senior department managers
Flexible – you understand client needs or projects can change without much notice and are able to adapt to these changing needs. You can also communicate difficult/sensitive information tactfully.
Calm under fire – you can remain poised and focused under pressure