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Tradeshow/Event Coordinator

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Job Description Overview
A large global solar energy solutions company and a technology leader in the Bay Area is looking for a Tradeshow/Event Coordinator to join their team.

The Tradeshow/Event Coordinator works closely with the Event Team to provide support for corporate tradeshows, events, dealer conferences, customer related programs and dedications (40+ events annually) to ensure successful execution. This includes assisting with logistical planning of large multi-segment tradeshows as well as supporting smaller sponsorships, conferences, dedications and customer meetings.

Roles/Responsibilities:
Work with event planning team to coordinate logistics and deliverables for trade shows and events. Logistics can include: booking booth and meeting space, contract negotiation, managing housing, processing trade show orders, packing and sending exhibition material to and from the event, maintain detailed budgets and show plans, and registration for staff.
Work with vendors, e.g. exhibit house, printers, etc., to ensure timely, cost-effective execution.
Assist in creation and send pre-show and post-show communications.
Develop staffing and pre-conference training schedules.
Conduct planning meetings across cross-functional departments.
Travel to and support onsite execution and management of key events, including show set-up and take-down.
Track expenses and assist in complete financial reconciliation.
Ensure processing of show leads in CRM system and correct assignment to designated sales person.
Maintain show schedules, project checklist and processes through exhibit management templates.

Skills
Experience in tradeshow management. Internship experience OK.
Ability to work in a fast paced environment, with multiple and changing priorities while maintaining strong focus on execution and results.
Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally.
Excellent written and verbal communication skills, including presentation skills,
Strong organizational and planning skills.
Detail-oriented with excellent follow-up, budgeting, and time management skills.
Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines.
Knowledge of marketing communications and graphics.
Must be proficient in Microsoft Office suite of products (including strong knowledge of excel, and PowerPoint).
Willing to travel up to 20% domestically and possibly internationally to organize events as needed, may include travel on some evenings and weekends.
Experience with CRM management and familiarity with SalesForce.
The employee must occasionally lift and/or move up to 35lbs.
Onsite duties may require bending, walking, or standing for an extended period of time.
Experiences with global communications and international planning experience.
Bachelor of Arts or Sciences degree in communication, marketing, hospitality management, environmental studies are preferred.
Renewable Energy Background is a bonus.
Photoshop and Illustrator skills a plus.

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