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Tradeshow/Event Coordinator

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The Tradeshow/Event Coordinator works closely with the Event Team to provide support for corporate tradeshows and sponsorship programs (50+ events annually) to ensure successful execution. This includes assisting with logistical planning of large multi-segment tradeshows as well as supporting smaller sponsorships and meetings.

Roles/Responsibilities:

Work with conference planning team to coordinate logistics and deliverables for trade shows. Logistics can include: booking booth and meeting space, creation of registration badges, managing housing, packing and sending exhibition material from the warehouse and returning exhibition materials to the warehouse
Work with vendors, e.g. exhibit house, printers, etc., to ensure timely, cost-effective execution
Manage sponsorship schedule including working with internal partners on upcoming sponsorship activity, fulfilling logistical requests and updating spreadsheet with recent activity
Assist in creation and send of pre-show and post-show communications
Develop staffing and pre-conference training schedules
Travel to and support onsite execution and management of key events, including show set-up and take-down
Track expenses and assist in complete financial reconciliation
Ensure processing of show leads in CRM system and distribution to sales force
Maintain show schedules, project checklist and processes through exhibit management templates

Skills
1-2 years experience in trade show/events and/or the life science industry
Ability to work in a fast paced environment, with multiple and changing priorities while maintaining strong focus on execution and results.
Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally.
Excellent written and verbal communication skills, including presentation skills
Strong organizational and planning skills
Detail-oriented with excellent follow-up, budgeting, and time management skills
Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
Knowledge of marketing communications and graphics helpful
Must be proficient in Microsoft Office suite of products (including strong knowledge of xcel),
Willing to travel up to 20% domestically to organize events as needed, may include travel on some evenings and weekends
The employee must occasionally lift and/or move up to 45lbs
Onsite duties may require bending, walking, or standing for an extended period of time

Keywords
Education
Bachelor of Arts or Sciences degree in communication, marketing, hospitality management, life sciences, or related field preferred

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