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Steller Office Manager Needed for World's Largest Creative Staffing Firm!

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Are you mind-bogglingly stellar at everything you do?

Can you handle payroll, field questions from all around and help run an office like a "lean, mean fighting machine" all while delivering positive customer service that is absolutely infectious?

Are you looking for a company you can call home? A place where people understand that "work/life fit" isn't just something to put on the company website, but an idea that's put into practice every workday?

Then we've been looking for you!

Aquent is the world's leading Creative and Marketing staffing firm, founded over 22 years ago on these four guiding principles:

People Make the Difference
Holism
Relentless Pursuit of Customer Value
Continuous Learning and Improvement


We're not kidding, we love our company, and we're looking for a top Office Manager to add to our Shared Services team!


Primary Responsibilities:

- Provide support in a fast paced office, assisting with talent onboarding requirements and coordinating with multiple agents within North America.
- Front desk & phone support including, talent & client inquiries, benefit, invoicing, and timecard questions.
- Manage and process Talent Payroll on a weekly basis for San Francisco and Silicon Valley locations.
- Handle A/P and A/R function to ensure timely payment of facility expenses and collection on Aquent invoices.
- Manage the facility and vendor relationships including: office supplies phones, computers, office equipment, and overall office appearance.
- Coordinate trouble shooting of technical needs within office locations and working with EIS department to resolve issues.
- Manage HR compliance requirements including, but not limited to: EEOC for internal interviews hires, Talent COBRA process, I-9's and E-verifcations.
- Provide additional support as needed on a timely and consistent basis, including but not limited to filing, and working with internal staff to resolve client/talent issues for San Francisco and Silicon Valley locations (scheduled travel to the Silicon Valley location will be required).
- Take an active role within the Internal & External Support team, participating in team meetings, supporting team services and identifying opportunities for the team to streamline processes.
- Play a major role in accomplishing a wide range of high impact projects for internal and external clients via the Shared Services team.

Then see what we have to offer:

* Health/Vision/ Dental Benefits
* Work/life balance
* Generous 401(k) plan
* Paid sick days and vacation
* Tuition Reimbursement
* Use of Aquent's Hawaii and Florida beach houses
* Flexible spending accounts

And, of course... a great company culture!


Other Requirements:
* 4+ years administrative business experience
* Knowledge of payroll processing
* Proven ability to learn new technology quickly
* Experience troubleshooting and supporting field operations in areas specific to computers, software, and cloud computing
* Proven ability to think creatively to solve problems, make decisions and resolve conflicts
* Strong Microsoft Office and Google Application Skills
* Event and project coordination skills

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