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Sports Entertainment Marketing Coordinator

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We are seeking a Coordinator to support the VP of Global Sports Entertainment Marketing and team. This position will be responsible for handling a wide variety of team driven tasks including but not limited to, managing schedules, priorities, domestic and international travel, meetings and other related event planning and execution . This individual must be able to effectively communicate directly with respective staff, customers, vendors and executives, as well as able to operate independently with limited or no supervision while remaining flexible at all times.

The successful candidate will be a highly qualified administrative professional who possesses excellent interpersonal skills, values attention to detail, has the ability to handle a variety of responsibilities and is of the highest personal integrity. The office environment is fast-paced and professional, requiring quality work, flexibility and individual initiative.


Primary responsibilities:
• Provide administrative support to the VP of Global Sports Entertainment Marketing team.
• Maintain calendar, schedule meetings, work through scheduling roadblocks.
• Plan and execute domestic and international travel requirements.
• Support team members in obtaining necessary travel documents including Visa / passports, etc. as necessary.
• Assist with filing and organization of information.
• Work cross-functionally with other executive assistants to coordinate meetings and plan room set up.
• Prepare Purchase Orders and track to receipt and payments as required.
• Assist in tracking expense workflow and ensure that expenses reports are prepared and submitted on a timely basis and meet travel requirements and associated etiquette are met.

Requirements:
• 3+ years of administrative experience, preferably in a fast paced, high growth environment
• BA/BS degree is highly preferred
• Ability to multitask and work independently
• Excellent verbal and written communication skills
• Strong / advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint skill and experience
• Strong interpersonal and organizational skills
• Flexible and positive attitude
• Excellent time management and project management skills
• Ability to handle sensitive/confidential situations or materials
• Problem solving skills
• Acute attention to accuracy and detail in all aspects of responsibilities
• Ability to handle complex and extensive scheduling

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