Senior Event Planner

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Position: Senior Event Planner (Freelance)
Report to: Global Director of Events
Works with team of 7

This is a freelance position. The Senior Event Planner will be a team player who’ll be in charge of overseeing all aspects of planning and execution for the internal and external meetings and events which are assigned to them. They will be responsible for planning, implementing, and coordinating onsite management of highly complex meetings and conferences and all aspects of special events including (but not limited to): Coordinate event logistics including hotel accommodations, food and beverage service, meeting room setup, researching event venues & vendors, negotiating contracts, external speakers, maintaining and updating event budget, drafting event invitations, proofing printed materials, coordinating invites via email distribution and organizing name badges, tent cards, organizing event equipment and supplies, on-site event set-up & managing registration, assisting with microphones for Q & A and break-down of event.

Requirements:

• 7+ years experience in a professional, client facing role (must be from a corporate environment); preferably for a financial services firm
• Solid understanding of project management tools and the ability to lead and participate within cross-functional project team(s) to deliver integrated solutions to the client’s needs
• Comfortable leading programs through program development, execution and analysis
• Event protocol knowledge
• Possess strong creative instincts and sound business judgment
• Ability to learn quickly and integrate strong event planning / marketing background with the company approach and brand guidelines
• Bachelor’s Degree
• Must have strong attention to detail with ability to handle multiple tasks and provide follow through on each
• Strong interpersonal skills with ability to clearly communicate in writing and verbally
• Advanced knowledge of excel; will be responsible for sorting and merging complex lists. Proficient in all Microsoft Office applications, StarCite would be a plus