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Senior EA (SF)

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Vitamin T's very large client is seeking an experienced Senior Executive Assistant to start IMMEDIATELY!

What you will do:

  • Schedule and coordinate business travel, including itineraries, reservations and expense reports for department members;

  • Anticipate and assemble information and data packages for business travel and other department and company events, including meeting schedules, agendas, appointments, and presentations;

  • Manage external interfaces, including directing phone calls, retrieving voice mail, managing E-mail, establishing and maintaining calendar and scheduling conference rooms;

  • Schedule some events including booking venues, creating attendee materials, managing catering, coordinating with external vendors, and in some cases making travel and accommodations arrangements;

  • Prepare correspondence, contact lists and some presentations and reports;

  • Assist with drafting, filing and maintaining forms and other documents;

  • Process invoices and track expenses for department team members;

  • Assist with coverage for other Executive Assistant as needed;

  • Other projects and responsibilities as requested.


  • Associate’s degree or equivalent;

  • At least 3-5 years of administrative experience;

  • Strong reporting, organization, and planning skills;

  • Strong interpersonal skills and detail-oriented with excellent analytical skills;

  • High energy and enthusiasm;

  • Impeccable communication skills, both verbal and written;

  • Advanced working knowledge of Microsoft Office and ability/willingness to learn new software;

  • Experience with contract or other legal database administration strongly preferred;

  • Customer-oriented with a true desire to enhance the efficiency and effectiveness of marketing department members;

  • Open-minded and innovative with ability to be flexible;

  • Self-motivated and ability to work independently;

  • Absolute discretion, and an ability to maintain as confidential, all company, departmental and other proprietary and sensitive information, is mandatory;

  • Must display a high level of integrity in addressing issues of a confidential nature;

  • A high degree of initiative, drive and sound judgment;

  • Ability to work productively in a fast-paced, team-oriented environment with a smile and a sense of humor;

  • Dependability; and ability to work overtime on occasion.

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