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Sample Coordinator

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This person must be extremely organized and have strong communication skills (both written and verbal). This functional role has a major financial impact on the business and potential sales. Strong computer skills Excel, Word & Outlook & Access is required. This candidate will receive and unpack shipments from various locations for coordinated usage and distribution of all samples used by Engineering, Marketing, and Sales globally. Incumbent will be responsible to ensure sample function, component accuracy and aesthetic detail (with an emphasis on girls product that involves fashion, hair, makeup) for numerous events that include, licensor meetings, television commercials, retail presentations, trade shows, marketing events and internal development requirements.

Primary Duties and Responsibilities of Job:

  • 25% Monitor and record the receipt/distribution of all prototype samples for various global event requirements that include but not limited to, concept model, licensor model, structure model, photo samples, presentation models and all preproduction samples by using a variety of internal programs such as Global Milestones, Live Link, JTS, Excel, First Look/Sensitive Item list (security system), SAS (HFE sample system), etc.
  • 20% Communicate with the various cross-functional team members (internal and external) on event logistics to ensure delivery, function, aesthetics and component/content accuracy.
  • 15% Unpack and coordinate in-coming shipments and be responsible for timely distribution (both internally and externally). Responsible for packing and shipping all prototype models for various events that include television commercials, sales presentations and marketing events by monitoring sample requests and processing all necessary paper work (air bills, custom invoices, etc.)
  • 10% Works with GBE, Model Shop, & Sales/Marketing to complete set-up/strike (with an emphasis on aesthetic sensitivity for girls product that involves fashion, hair, makeup) for a variety of corporate events such as Toy-Fair, Customer Previews, etc. The incumbent would be required to do some domestic travel while supporting these events with the possible opportunity to travel internationally.
  • 10% Responsible for the documentation and destruction of all prototypes samples as soon as production product is available and ensure department security guideline compliance. Due to the high volume of licensed properties in the portfolio, IP security is a high priority and could have significant financial and partner relationship impact.
  • 10% Assist with the generation & maintenance of sample delivery information by regularly updating a variety of reports such as Sample Plans, Global Milestones, GBE lists, etc.
  • 10% Perform other duties as responsibilities necessitates or as assigned
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