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Sample Coordinator

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Sample Coordinator

Description

Support Online team deliverables with timely sample collection, maintenance & tracking.
Collect all photography samples from brand merchant offices and/or vendors within the online production timeline. Understand and communicate any specific sample variances that might impact photography.
Organize & maintain sample closets & sample log to identify any missing samples, as well as to locate any sample at any one time.
Cross-reference incoming samples against prompt/Act tool on-order and add or confirm accurate details on each sample tag.
Work with cross functional team to identify any missing samples leading up to their photo-shoots; communicate outstanding sample list to merchandising teams & work with brand merchants to problem solve.
Support teams in their pagination process, ensuring that all samples are available to work within timely manner.
Support creative teams in their studio/out-of-studio photo shoots; organizing racks pre-shoot, problem-solving to support their needs.
Support copy-writing team’s requirement to work with individual samples as they write product copy.
Dispose of samples through quarterly “charity” process.
Effectively track and label all samples in photobase to manage flow through photography process.
Collect and send all samples to/from photo studio for product flows and on-figure photography shoots.
Brand merchandising: Enlist their support in timely delivery of accurate on-line samples.
Online merchant team, creative team, copy team: Support their varied sample needs.
Photo Studio: Ensure all samples are available for the product & marketing shoots.

Qualifications

Computer skills: knowledge of MS Excel, MS Word required, previous experience with ACT & prompt helpful.
Strong attention to detail, strong written and verbal communication skills.
Ability to transport, maneuver, and visually elevate samples.
Sense of urgency; Ability to prioritize, Ability to multi-task.
Effective time management skills, Ability to work independently.
Ability to build solid cross-functional partnerships.
College Education preferred.
Previous experience in retail/merchandising office helpful.

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