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Sample Coordinator

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Sample Coordinator

Start Date:  ASAP

Assignment Length:  6 Months

Location:  New York, NY

Pay Rate:  $23/hour

 

Summary:

This position reports to the Marketing Operations Manager and is responsible for tracking, receipt, and allocation of merchandising and marketing samples.

 

Responsibilities:

  • Support Marketing team deliverables with timely sample collection, maintenance and tracking
  • Liaise with merchandising, design, and production for seasonal line confirmation sample passoff to marketing; tag samples for passoff
  • Keep up-to-date line plans and distribute to all marketing teams pre-order date for informed sample ordering
  • Generate initial sample order report two weeks post marketing team order request date and reports for weekly sample tracking meetings leading up to the sample receipt
  • Using the change log, communicate any specific sample variances that might impact photography and flag significant issues to Marketing Operations Manager
  • Receive and check in marketing samples and build rack for passoff in preparation for handoff meetings
  • Manage marketing missing sample requests to identify and chase any missing samples leading up to their milestones; managing shipping between NY and SF teams as needed
  • Dispose of samples through quarterly “charity” process
  • Keep sample closet organized and clean

 

Requirements:

  • Bachelor’s Degree
  • Internship experience at a fashion magazine or retail company preferred
  • Well-developed interpersonal skills and team player
  • Self-starter and quick learner
  • Strong written and organizational skills, attention to detail
  • Proficient in Microsoft Suite
  • Sense of urgency
  • Ability to prioritize and multi-task 

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