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Sample Coordinator

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Job Title: Sample Coordinator 

Start Date: 9/11/2017

End Date: 9/10/2019

Pay: $22/HR


This position reports to the Marketing Operations Manager and is responsible for tracking, receipt, and allocation of merchandising and marketing samples. 



Essential Duties & Responsibilities: 

• Support Marketing team deliverables with timely sample collection, maintenance & tracking. 

• Liaise with merchandising, design, and production for seasonal line confirmation sample passoff to marketing; tag samples for passoff 

• Keep up-to-date line plans and distribute to all marketing teams pre-order date for informed sample ordering 

• Generate initial sample order report two weeks post-marketing team order request date and reports for weekly sample tracking meetings leading up to sample receipt 

• Using the change log, communicate any specific sample variances that might impact photography and flag significant issues to Marketing Operations Manager 

• Receive and check in marketing samples and build rack for passoff in preparation for handoff meeting 

• Manage marketing missing sample requests to identify and chase any missing samples leading up to their milestones; managing shipping between NY and SF teams as needed 

• Dispose of samples through quarterly "charity" process. 

• Keep sample closet organized and clean 




• Entry level with Bachelor's degree from four-year college or university 

• Internship experience at a fashion magazine or retail company preferred 

• Well-developed interpersonal skills and team player 

• Self-starter and quick learner 

• Strong written and organizational skills, attention to detail 

• Proficient in Microsoft Suite 

• Sense of urgency 

• Ability to prioritize and multi-task



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