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Publishing Coordinator

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Our top Media Publishing Company is seeking a Publishing Coordinator for a 4 month temporary assignment with full benefits! The assignment has potential to extend if it's a good fit!

This temporary position will support the Publishing and Digital Media Franchise and Product Management team in three key ways: 
o Coordinating a large publishing International event (April 2018). 
o Franchise and Product Management activities including helping with publishing title planning, retail and marketing tactics across franchises 
o Other new business/process support to help drive growth in our Global territories 

General Duties: 

Bologna Book Fair/International: 
• Compile, check and audit various excel spreadsheets of data and develop master reports. Manage a list of over 1000+ data lines prior to deployment to external events invitation tool, then manage the collection of two additional deployments 
• Manage and check submission templates for an internal meeting, including the review, edit and change some formatting of the slides (estimated 600 slides) 
• Coordinate book collection (title management list) from 17 International offices. 
• Assist with dept. calendars and scheduling including meeting room management and acceptance of Outlook invitations. 
• Ship/pack various materials (stage and pack 2 – 3 dozen boxes of books for product display room at the event. 
• Prepare various presentations/packages for internal meetings 
• Back-up Events dept., as needed with additional packaging and prepping of materials, including customs invoices, packing lists. 
• Create and maintain Outlook distribution lists 

Franchise/Product Management: 
• Assist in designing monthly internal communication document that highlights product releases, marketing and retail initiatives 
• Help with creation and coordination of digital assets for franchise marketing campaigns 
• Maintain and update product and marketing documents and presentations 
• Oversee product samples for displays and internal events 
• Assist franchise team communication with key internal and external partners 

Qualifications: 
Highly experienced with Keynote 
• A Plus: InDesign and able to create and edit documents efficiently and with design expertise 
• Proficient in Excel (spreadsheet/data analysis/working with formulas) 
• Knowledgeable in all Mac based applications 
• Ideally 1-2 years experience in coordination and project planning or similar role 
• Enthusiastic, self starter, takes initiative, willingness to go above and beyond 
• Team player, collaborative, positive attitude 
• Passion for Disney 
• Ability to lift 30/50 lbs. 

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