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Proposal Coordinator

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We are seeking a Proposal Specialist

Roles and Responsibilities
The Proposal Coordinator is responsible for all administrative aspects of proposal development—ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, and directing production of final master proposal.
• Format in MS Word proposal documents (technical sections, resumes, etc.) within standard KBR proposal template
• Monitor customer websites for addendums, clarifications, etc.
• Create Proposal Dummy book and maintain latest versions in book. This is the go-by for production
• Manage the production of draft and final proposal
• Coordinate graphic production with graphic artist and maintain graphic log
• Create graphic tickets and check all graphics for errors/spelling
• Establish the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the team’s server system
• Establish and document electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation
• Assist the Proposal Manager in developing the review package and in recording, disseminating, and tracking suggested proposal changes
• Direct the production, reproduction, and binding/packaging of proposal, and all hard/soft copies (PDF/electronic)
• Maintain proposal room – library of proposals, supplies, etc.
• Other reasonable and normal duties associated with the Proposal Coordinator position, as directed by the Proposal Manager
• Manage proposal supplies

Required Skills
• Experience with desktop publishing, production, and quality control for proposals
• A minimum of 5 years of professional experience, preferably in a the Oil/Gas or Energy industries
• Ability to successfully execute many complex tasks simultaneously, maintain professional attitude, and work as a team member, as well as independently
• Ability to work under tight time frames, including nights and weekends if necessary
• Excellent verbal communication and interpersonal skills to interact with all levels
• Strong attention to detail
• Good analytical and problem solving skills
• Strong proficiency in Microsoft suite
• Self-starter that is able to work under minimal supervision
“Preferred Skills”
• Excellent document development skills
• Professional services proposal experience
• Strong time management

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