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Project/Traffic Coordinator

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Agency experience preferred! Our very busy client needs an experienced Project/Traffic Coordinator for a long-term month contract, onsite in La Jolla for 40 hours/week. There is potential for a permanent position.

The Project/Traffic Coordinator will oversee the efficient flow of work from account services to creative, clinical and editorial departments. The Project/Traffic Coordinator is responsible for creating schedules, maintaining job files, tracking and monitoring progress, and routing projects. The Project/Traffic Coordinator will organize and run weekly status meetings for all internal client teams and enter all creative service requests into a status management system and may oversee traffic coordinators and lend experience to guide less experienced employees.

Excellent organizational skills, ability to multi-task, eye for detail. • Maintains and/or exceeds minimum billable utilization percentages for position level • Works within and manages to assigned and budgeted labor hours by job and position level, to ensure minimum standards of job profitability. • Manages scope change process for all assigned jobs • Ensure that team members maintain and/or exceed minimum billable • Manages workflow for off site staff, is key contact for creative and editorial • Guiding and tracking projects through the pipeline • Conducts weekly status meetings involving personnel from all relevant departments • Troubleshooting and putting out fires • Preparing daily status/hot sheets reports • Acts as a liaison between client services, creative services, editorial, and production departments. • Creates and maintain project timelines • Oversees integration of all project elements • Provides quality management based on internal/external client expectations • Initiates & reviews work orders with key internal groups • Responsible for status information regarding project production pieces and deliverables • Manages communication with key, internal personnel regarding initial and on-going information and status • Continually monitors event data, milestones & deliverables via Project Management Excel spreadsheet and email routing • Prioritizes workflow to internal departments such as creative, editorial, and clinical

Other duties:
Attends project kick off meetings. Creates and communicates project schedule to team · Leads daily creative project status meetings · Works in Excel spreadsheet manage and tracks project status · Routes and receives projects via Outlook with attached project PDFs for review · Ensures files are stored on the server properly as well as maintained during the routing process · Sets up folders on server to maintain projects for all departments · Will to work over eight hours a day

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