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Project Specialist I-Architectural/Construction

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Bring your project management skills to the table by joining the leading, global coffee retailer HQ'd in Seattle! We have an immediate need for a Project Specialist/Store Design Administrator that will provide project management support to a team of store designers including project management and documentation, and system and tools support. This key role enables the studio team to design stores that uphold the client Customer Experience while meeting cost, schedule, and operational requirements.

Summary of Key Responsibilities:

Responsibilities and essential job functions include but are not limited to the following:
- Project management:
- Manage sample / materials library including organizing, re-ordering and contacting vendors as required
- Assist with new product and material research / discovery
- Manage intake requests for test fits
- Create material boards and coordinate distribution
- Retrieve documents needed for projects (e.g., floor plans, project scope tour documentation, cut sheet packages)
- Prepare documentation for design reviews
- Coordinate and schedule design reviews
- Distribute project documents and obtain appropriate signatures
- Pursue landlord approval for submitted construction documents
- Prepare cost estimates for Licensed Stores-US for Furniture, Fixtures & Equipment (FF&E)
- Create hard copies of and manage project folders
- Support date and timekeeping records consistent with studio processes
- Track supplier quotes and approvals
- Leadership In Energy and Environmental Design (LEED) support:
- Gather information from project team
- Ensure all forms are included and completed in LEED package
- Ensure all documents listed on the Deliverables Checklist are included in project folder
- Complete certain credits that utilize Google and templates
- Ensure Store Tracking Report and LEED pipeline report are in sync
- Notify project team and High Performance Building Team when LEED documentation is complete
- Execute design studies and special projects, as assigned
- System & Tools Support:

- Revit:
- Request new CAD user for new partners
- Creating Proposed Order reports / review and reconcile proposed orders
- Distribute/upload Proposed Order reports
- Propose cost estimates for License stores

- AutoCAD:
- Request new users
- Convert MicroStation files to AutoCAD
- Buzzsaw:
- Project Creation and updating project information page
- Set up project folders, groups, project permissions
- Request access for new users
- Perform password resets and reactivations
- Uploading/downloading files
- Perform project close out process
- Site Manager/DRM:
- Actualize dates in Site Manager / ProjectView
- Update Site Tracking Report with project dates
- Ensure correct project attributes related to design are accurate in Site Manager
- Design Resource Management (for US Licensed Stores ONLY)
- Adding new projects and dates; update dates
- Actualizing design fees
- Reconcile accruals
- Daily Hours Tracking (for International Markets ONLY)
- Input project data
- Support date recording and timekeeping per studio procedures
- Actualized design fees and track billing
- Decision Logic Tools
- Populate Modular Casework Solutions decision logic tool and merchandise decision logic tool
- Exhibit B/RFQ/Invoicing coordination
- a. coordinate signing of Exhibit Bs
- b. returning of signed Exhibit Bs to consultants and filing
- c. Intake of RFQ emails
- d. Coordination of design approval of RFQs
- e. Communicate with construction on the approval of RFQ, and insuring that the PO gets issued
- f. verify that receiving has taken place in Siren
- g. Point of contact for consultants if a PO is missing or not issues, or payment is delayed
- Maintains regular and punctual attendance

Summary of Experience

- Project management in a fast-paced environment
- 3 years experience in architectural design or construction

Required Knowledge, Skills and Abilities

- Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
- Demonstrated process improvement
- Able to work independently with minimal supervision
- Organizational skills; attention to detail
- Ability to multi-task
- Strong problem-solving and decision making skills
- Basic knowledge of Microsoft Office suite
- Basic knowledge of AutoCAD, Microstation, Revit & Buzzsaw a plus

Core Competencies

Puts the Customer First: Has a relentless focus on the customer. Understands what the customer wants and how to best deliver the experience. Works Well with Others: Listens and communicates well with others within and outside of company. Creates a team environment that is positive and productive. Leads Courageously: Takes personal responsibility to do the right thing, and persists in times of challenge or uncertainty. Adapts quickly to change and makes timely, thoughtful decisions.
Develops Continuously: Continuously seek opportunities to improve self and others. Leads with trust, honesty and commitment to hire, coach and develop partners to achieve their potential. Achieves Results: Understands what drives overall business success and is accountable to prioritize and deliver quality results. Demonstrates knowledge of core products and processes to get results. Anticipates obstacles and takes action to prevent or minimize their impact

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