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Project Specialist

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The Marketing Project Specialist is responsible for assisting the Sr. Project Manager with the planning and coordination of all marketing projects and deliverables. The ideal candidate will have 2-3 years of experience in traffic or project management. Someone who is comfortable thriving in a fast-paced environment, interacting with creative teams and able to juggle the demands of those teams while pushing projects to stay on time. Must be proactive, organized, smart and driven. We need someone who solves problems. This position reports to Sr Project Manager.

Primary Responsibilities:
• Assists project managers by preparing agendas for meetings, attending meetings, taking notes and relaying feedback and communicating with project stakeholders outside of the creative department
• Coordinates meetings whenever necessary, contributes to planning, coordination of project resources and communicates with project stakeholders to collect and disseminate project information
• Manage several projects at once, and keep team on time and on task
• Route creative materials for approval
• Manage internal Project Management software program
• Manage assets, files and resources for deliverables
• Prepare project reports for management, client or others
• Resolves issues that arise and alerts management
• Coach unreasonable, stressed, or anxious team members
• Modify schedules or plans as needed

Core Capabilities & Accomplishments:
• Bachelor’s degree in Marketing, Mass Communications or related field
• Minimum 2 to 3 years of project management experience from an ad agency or in house creative services team
• Strong communication skills to a variety of stakeholders with the ability to deliver engaging, informative, well-organized information and provide status reports and progress updates as needed
• Must have a strong sense of urgency and work well under pressure
• Must be detail oriented and able to multi-task; must have a can-do attitude and be willing to help at all times
• Must be proficient Adobe Creative Suite and Microsoft Excel

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