Graphic Design and Project Management Agency looking for a Project Specialist team member that has great people, communication, and excel skills. Any print experience is a huge. This position will assist a supervisor in managing projects related to print and production. Large format print production methods and materials.
There is opportunity to learn and grow in this position.
Participate in the development of a functional, healthy and friendly workspace for all employees.
General Job Description and Essential Functions:
Print Production. This includes:
Small format digital print production methods and materials.
Offset print production methods and materials.
Work proactively to increase knowledge of industry printing and production methods as listed above.
Communication Skills Presentation skills are a must. Being able to present budgets, timelines, and project concepts to multiple-stakeholders in an engaging manner is critical to this position.
Must be able to communicate clearly, positively, and objectively to clients and vendors while being the back up on a project. This requires making yourself available to discuss projects with clients when the project manager is not available.
Manage expectations proactively. Provide full disclosure of project status, budgets, and actions to the internal team and client base as needed.
Communicate project schedules to team members and possible, or probable obstacles that may compromise the agreed upon schedule.
Assist in providing written and/or verbal project updates upon request to the project manager or senior project manager in a timely matter that relates to each project. Updates pertaining to the design team must be relayed as well.
Assist in providing initial budget to client and internal team and budget updates as needed. Provide final accounting and margin goals to the supervisor prior to billing the job.
Ability to maintain composure in all situations with clients. Stay positive, engaged and be proactive.
Ability to communicate a solution or resolution to a client or vendor thus making difficult situations suitable to everyone involved with supervision.
Assist in managing production of large and small-scale print related projects Develop, and work within, existing excel spreadsheets that include all necessary and relevant information that is directly related to the person receiving the spreadsheet.
Must be detail oriented. Work on elements of a project as requested by supervisor with a thorough eye in regards to budgets, production spreadsheets, timelines and proofing. Multi tasking is an essential function to keep up with various projects throughout each day.
Ability to track billable hours on client projects and update appropriate parties.
Compile and present all billing to project manager or senior project manager before being turned into accounting. Assist in completing the internal billing process for each project.
Work to increase sales through networking, by building new relationships with vendors and clients each day. Actively seek new business opportunities.
Attire: Business casual. This role requires interaction with clients and vendors on a daily basis. It’s imperative to be on point, express interest and eagerness to be working with he/she.
This position entails writing estimate requests, purchase orders, print pricing quotes, memo’s, emails and faxes in a professional, clear, and concise fashion that furthers the company’s good standing with clients and vendors.
Ability to work in an open office space with a team environment. Be flexible to working with new people internally or on the client side to gain experience through new opportunities.
Debrief at the end of each project to identify key learning’s and challenges and benefit the success of each project moving forward.
Help to proof creative before it goes to the client and potential Vendor partners.
Computer Operations: Outlook, Word, Excel – A basic understanding of Excel functions.
Basic adobe functions: Open PDF’s and JPG’s.
Chrome, Firefox, Safari.
Calculator: Basic addition, subtraction and margin calculations.
If this sounds like you, apply now!