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Project Specialist

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Portland design agency is looking for a Project Specialist with great people, communication, and excel skills to join their team. Agency print experience is a huge bonus.


As the Project Specialist you will assist in managing production of large and small-scale print related projects including:

  • Developing and working within existing excel spreadsheets that include all necessary and relevant information that is directly related to the person receiving the spreadsheet.
  • Must be detail oriented. Work on elements of a project as requested by supervisor with a thorough eye in regards to budgets, production spreadsheets, timelines and proofing. Multi tasking is an essential function to keep up with various projects throughout each day.
  • Ability to track billable hours on client projects and update appropriate parties.
  • Compile and present all billing to project manager or senior project manager before being turned into accounting. Assist in completing the internal billing process for each project.
  • Work to increase sales through networking, by building new relationships with vendors and clients each day. Actively seek new business opportunities.
  • This position entails writing estimate requests, purchase orders, print pricing quotes, memo’s, emails and faxes in a professional, clear, and concise fashion that furthers the company’s good standing with clients and vendors.
  • Ability to work in an open office space with a team environment. Be flexible to working with new people internally or on the client side to gain experience through new opportunities.
  • Debrief at the end of each project to identify key learning’s and challenges and benefit the success of each project moving forward.
  • Help to proof creative before it goes to the client and potential Vendor partners.




  • Communication Skills:
  • Presentation skills are a must. Being able to present budgets, timelines, and project concepts to multiple-stakeholders in an engaging manner is critical to this position.
  • Must be able to communicate clearly, positively, and objectively to clients and vendors while being the back up on a project. This requires making yourself available to discuss projects with clients when the project manager is not available.
  • Manage expectations proactively. Provide full disclosure of project status, budgets, and actions to the internal team and client base as needed.
  • Communicate project schedules to team members and possible, or probable obstacles that may compromise the agreed upon schedule.
  • Assist in providing written and/or verbal project updates upon request to the project manager or senior project manager in a timely matter that relates to each project. Updates pertaining to the design team must be relayed as well.
  • Assist in providing initial budget to client and internal team and budget updates as needed. Provide final accounting and margin goals to the supervisor prior to billing the job.
  • Ability to maintain composure in all situations with clients. Stay positive, engaged and be proactive.
  • Ability to communicate a solution or resolution to a client or vendor thus making difficult situations suitable to everyone involved with supervision.


  • If this sounds like a great role for you, apply now!

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