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Project Portfolio Analyst

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The Project Portfolio Analyst is responsible, under guidance from the Project Portfolio Manager, for gathering project related data from Project Managers & Producers, supporting the Production & Project Management departments in the treatment of this data and maintaining reports for executives. Responsibilities also include project audits, system administration, support to system integrations, data entry and quality assurance. The career path is to grow into a Senior Project Portfolio Analyst role supporting the enhancement of processes and tracking of projects of the Production & Project Management teams. This position will require minimal travel (<10%).

Key Responsibilities:
Owns Production forecast and is responsible for monthly updates.
Partnering with Finance to mitigate budget/forecast variances and assist in monthly/quarterly close procedures.
Communicating project variance/burn updates to Project Management and Production; escalating project financial issues when/where necessary.
Support ongoing maintenance and enhancements to the project estimation tool.
Supports Production and Project Management departments in the bulk entry of data where needed.
System administration of Daptiv (supports day-to-day system needs)
Creating and maintaining reporting solutions for Production, Project Management, and Executives.
Ensuring Project Management and Production teams have the appropriate tools for project financial planning.
Developing effective partnerships and collaborating with Leads across all departments.

Job Requirements:
1-3 years Project Portfolio Analyst experience or similar role
Experienced w/ Microsoft Project or similar tool; Daptiv experience a plus
MS Office proficient; expert in Excel
Cognos experience a plus
Thrive in a fast-paced environment and able to juggle, shift gears and maintain a sense of humor
Practiced in the basics of project management (estimation, project planning, resource planning, issue management, risk management, change management, communication planning)
Understands the e-commerce project lifecycle
Able to deliver under extreme deadlines and intense business environment
Experience working with multiple creative and technical teams
Excellent business communication, writing and interpersonal skills
Proactive and solution-oriented when managing issues
Comfortable when communicating with VP-level managers
Practiced in negotiating with others in ways that result in win/win agreements and outcomes
Demonstrated analysis/assessment capabilities
Bachelor’s degree required; MBA strongly preferred

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