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Project Manager, Global Marketing Expense Management & Operations

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As a member of the client's Global Marketing Operations team, this role will provide support for Global Marketing expense management process/reporting, Medical Legal and Regulatory operations and other key operational initiatives across the department. Background must include a thorough working knowledge of efficient project management principles, marketing processes and expense management. Seeking an individual who is process friendly, detail oriented and quality driven. Must enjoy a fast-paced work environment, have the ability to adapt to shifting priorities and comfortable working with tight deadlines.

Primary Responsibilities:
Create and maintain marketing expense reports and monitor expenses vs. budget on monthly and quarterly basis utilizing Cognos/SAP
Create purchase orders for Global Marketing, track outstanding invoices, manage expenses for capital projects (CIP) and create custom reports for functions and programs
Serve as a key point of contact and direct liaison with accounts payable and Global Marketing managers for consolidated expense information and processes
Schedule monthly and quarterly meetings as necessary to review and reconcile expense information with key stakeholders
Update expense related forms, reports and process documents and proactively recommend enhancements to streamline process
Use sound judgment in all expense-related communications and make sure that key stakeholders are apprised of expense-related status in a timely manner
Escalate issues to Accounting and Finance as appropriate to minimize adverse impact to accurate monthly and quarterly expenses management
Collaborate across Global Marketing department to develop consistent expense management practices/processes and ensure effective support for marketing expense objectives
Provide operational support for Medical, Legal and Regulatory (MLR) meetings – optimizing processes, coordinating and facilitating weekly meetings
Coordinate allocation of internal and external budgets
Support Global Marketing Operations initiatives

Skills Required:
Bachelor’s degree in Business/Finance/Accounting or related field, or equivalent experience
Minimum of 5 years related experience in Project Management and/or Expense focused responsibilities
Excellent organization and communication skills (oral, written and presentation)
Team player mentality with the ability to influence
Ability to multi-task, work well under pressure and prioritize projects to meet business objectives
Attention to detail and problem solving capabilities
Ability to meet aggressive deadlines and provide quick turnaround in a rapid growth/rapid change environment
Apply best practices for effective and efficient project management and reporting
Communicate clearly, promptly, and appropriately with multiple stakeholders about projects and processes

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