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Project Manager, Global Marketing Expense & Operations

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As a member of our client's Global Marketing Operations team, this role will provide support for Global Marketing expense management process/reporting, Medical Legal and Regulatory operations and other key operational initiatives across the department. Background must include a thorough working knowledge of efficient project management principles, marketing processes and expense management. Seeking an individual who is process friendly, detail oriented and quality driven. Must enjoy a fast-paced work environment, have the ability to adapt to shifting priorities and comfortable working with tight deadlines.

Primary Responsibilities:

• Create and maintain marketing expense reports and monitor expenses vs. budget on monthly and quarterly basis utilizing Cognos/SAP
• Create purchase orders for Global Marketing, track outstanding invoices, manage expenses for capital projects (CIP) and create custom reports for functions and programs
• Serve as a key point of contact and direct liaison with accounts payable and Global Marketing managers for consolidated expense information and processes
• Schedule monthly and quarterly meetings as necessary to review and reconcile expense information with key stakeholders
• Update expense related forms, reports and process documents and proactively recommend enhancements to streamline process
• Use sound judgment in all expense-related communications and make sure that key stakeholders are apprised of expense-related status in a timely manner
• Escalate issues to Accounting and Finance as appropriate to minimize adverse impact to accurate monthly and quarterly expenses management
• Collaborate across Global Marketing department to develop consistent expense management practices/processes and ensure effective support for marketing expense objectives
• Provide operational support for Medical, Legal and Regulatory (MLR) meetings – optimizing processes, coordinating and facilitating weekly meetings
• Coordinate allocation of internal and external budgets
• Support Global Marketing Operations initiatives

Skills Required:

• Bachelor’s degree in Business/Finance/Accounting or related field, or equivalent experience
• Minimum of 5 years related experience in Project Management and/or Expense focused responsibilities
• Excellent organization and communication skills (oral, written and presentation)
• Team player mentality with the ability to influence
• Ability to multi-task, work well under pressure and prioritize projects to meet business objectives
• Attention to detail and problem solving capabilities
• Ability to meet aggressive deadlines and provide quick turnaround in a rapid growth/rapid change environment
• Apply best practices for effective and efficient project management and reporting
• Communicate clearly, promptly, and appropriately with multiple stakeholders about projects and processes

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