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Project Manager, Creative Services

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The Project Manager oversees the maintenance of all project details and documentation within proprietary project management system. They work closely with the designers and clients, facilitating workflow and communication to ensure deadlines are efficiently and consistently met.

Job Purpose:
To provide administrative tasks related to the coordination, execution and oversight of projects to ensure timely and effective project development and completion.

• Daily maintenance of database as it relates to all jobs the Project Coordinator is involved in

• Drives project schedule based on Project Manager input and monitors, reviews, and evaluates progress, updating system daily

• Responsible for workload capacity and flow. Supervises designer deadlines daily and is pro-active in keeping all team members abreast of any changes or updates as it relates to specific jobs.

Alerts team if we need extra resource and/or are over-resourced per day

• Assigns tasks and sets priorities for designers when needed

• Gathers all assets and reference needed for project

• Participates in daily project status meetings, providing workload capacity highlights and concerns, along with any other relative updates/information.

• May be required to attend project kick-off meetings when other Project Managers are unavailable

• Routes artwork and copy for approval, (legal, regulatory, client, master data, etc.) adhering to departmental protocol

• Monitors record keeping and file maintenance for projects including vendor estimates, material costs, and client direction and re-direction documentation when project changes scope.

• Verifies and analyzes the accuracy of all data and information used / generated by projects; resolves any discrepancies or problems.

Provides support in generating internal and external project system reports for assigned client groups to track and manage projects/workflow, billable and non-billable hours, material costs, forecasting and estimates, budgets, trends, etc.

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