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Project Manager

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Our agency client, focused on retail and print, is looking for an entry level Project Manager. This person will be eager to learn the industry and grow into a senior project manager.

ESSENTIAL DUTIES

  • Manages 1-2 clients print project needs.
  • Manages a given project from beginning to end taking on all responsibilities necessary.
  • Attends all client and internal meetings and offerssuggestions and intelligence on the project at hand.
  • Becomes project expert.
  • Makes sound judgments and suggestions that benefit the client.
  • Acts as a liaison between the client and our internal production team.
  • Calls and organizes meetings as necessary with client, production team, and vendors.


  • REQUIRED SKILLS
  • Required skills include but are not limited to; ability to think on your feet, multi-tasking in a fast paced
    environment, ability to maintain and adhere to production schedules as well as client deadlines,
    excellent time management.
  • Must be detail-oriented,self motivated, a quick learner, and possess strong communication and comprehension
    skills to be used with clients, production, and other staff.
  • Must be proficient with standard computer applications including but not limited to; Microsoft Office,
    e-mail and internet.
  • Comprehension skills, thinking on your feet and using past experiences to offer suggestions and intelligence
    to the project.
  • Professionalism with clients and vendors(i.e. word choice, tone of voice).
  • Communication and understanding of critical milestones with clients and production.
  • Communication skills with clients(including but not limited to producers, designers, other vendors), production,
    and other staff.
  • Understanding various clients’ roles and their applicable scope of work.
  • Maintaining and adhering to production schedules as well as client deadlines in high stakes,
    multi faceted projects.
  • Attending, coordinating, and trouble shooting several different installs of printed graphics and applicable
    fixtures and props.
  • Commencing the early processes of a project efficiently and as soon as possible.
  • Updating creative in a timely manner specifically tight timeliness (verbally and then in the form of a grid).
  • Attention to detail on grid with new elements.
  • Increase knowledge base with related industries(i.e. install, fixturing, and other types of printing).


  • ADDITIONAL RESPONSIBILITIES
  • Communicate effectively with all clients including but not limited to producers, designers, other vendors.
  • Update project grid daily (i.e. changes to specs/materials/quantities/dates as new info comes in).
  • Keep track of elements submitted to client /client approvals/files uploaded to server/etc. on
    special columns in grid.
  • Send e-mails requesting missing info to client and other vendors when applicable.
  • Coordinate and attend on-site installation of printed graphics and applicable props.
  • Source special items for projects (i.e., props for window displays, premium items/vendors, etc.).
  • Research vendors, outsourcing, and other potential services.
  • Prepare special version of grid for pre-press to build files from (include only pertinent info).
  • Prepare special version of grid for production (include only pertinent info).
  • Proof all pdf’s from pre-press before they are sent to the client for size,spelling errors, correct names, etc.
  • Maintain master calendar of all project ship, delivery and launch dates.
  • Create packing lists and directives on a per project basis.
  • Follow up with client to obtain missing PO#s for invoicing.
  • Prepare FedEx shipping documents for shipments from Portland office.
  • Track packages on FedEx Insight or through AGS when necessary within 24 hours of delivery.
  • Arrange for items to be couriered within other office locations.
  • Create and maintain office files.


  • If this sounds like you, apply now!

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