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Project Manager - Print Procurement

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My client is looking for Print Procurement Specialist/Project Manager who will be primarily responsible for the day-to-day estimating, production management and consulting activities for print, fulfillment and mail projects. Responsibilities include managing daily estimating and work order process with internal business units; determining the scope of work and validating due dates; consulting and making recommendations on cost efficiencies; subject matter expect on industry communication solutions and managing timelines to meet project delivery. This position will work closely with Relationship Managers, Project Consultants, production management and the traffic management to provide these services to support Creative Services sourcing strategy model.

Responsibilities:
• Make decisions based on established operating parameters. Estimate and assign projects to the appropriate design, layout, print, multimedia, fulfillment and mail resources which include internal and external suppliers. Utilize the appropriate process for ensuring engagement and payment. Work closely within the organization to coordinate print development and production activities.
• Maintain a daily production schedule for print, fulfillment and mail services. Continually update, re-prioritize and distribute schedule information to keep the organization informed of deadlines and changes. Facilitate a daily production meeting with Print and Mail Services.
• Monitor daily print, fulfillment and mail assignments to ensure jobs are on track to meet client’s budget and timeline requirements.
• Maintain project deliverables by troubleshooting issues and anticipating problems.
• Utilize Project Management methodology and principals to manage client expectations on all engagements.
• Evaluate and define customer needs and determine appropriate solution requirements. Participate in negotiating contracts with vendors and setting standards for procured services/items.
• Track the purchasing of paper through pre-approved vendors for print jobs.
• Participate in the development of cost estimates for new projects and track deliverables.
• Provide production consultation/ expertise and works closely within our organization and with clients to determine scope of project, budget requirements, production alternatives and time schedules.
• Participate and attend in industry conferences and seminars that exhibit best in class marketing communication solutions. Bring pertinent information back to the team and clients as it is appropriate.
• Facilitate prompt discussion to ensure that materials meet the highest standards. Play a role in ensuring corporate brand framework standards are adhered to on work that comes in directly from clients.
• Play a lead role within the organization for identifying, promoting and proliferating solutions that meet and exceed our client communication requirements.
• Facilitate effective and consistent communication with all Project Consultants, Relationship Managers and client groups to deliver state of the art solutions that align with overall strategies and ensure a seamless experience for all clients.
• Complete miscellaneous filing and other administrative functions.

Skills/ Experience Required:
• Expertise with various media production processes, languages and technologies (design, layout, print, multimedia, fulfillment, mail and warehousing).
• Must have excellent interpersonal skills, customer service focus, and presentation skills.
• Requires strong communication skills.
• Skilled in building and maintaining solid relationships and effectively working with associates at all levels.
• Comfortable in a corporate creative environment; able to successfully function independently and as part of a team.
• Detail oriented, with strong production management, written and verbal skills.
• Proven success in project management abilities; experience in the coordination of print, mail and fulfillment projects.
• Ability to multi-task and function in a fast paced, deadline critical environment.
• Solution oriented; ability to problem solve. Good math aptitude needed.

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