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Project Coordinator/Data Assistant- Apparel(Excel/PLM)

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Job Title: Data Assistant - Licensing Team

Start Date: ASAP

End Date: 6 months


**Our Fortune 500 Fashion client is looking for a Data Assistant to join their Licensing team for a 6 month long contract**




The Data Assistant role is to support the 3rd Party & Licensing Team, which is responsible for the development, cost negotiations, communication and execution of 3rd Party and Licensed product. His/her role is to enter and maintain absolute accuracy of all data in multiple tools and systems. We are looking for a computer savvy individual with strong Excel skills and the ability to pick up new systems quickly. He/she must be detail oriented and able to prioritize while managing multiple projects from various businesses, He/she must be a creative problem solver, collaborative, highly motivated and agile in order to support the end-to-end production process. 

 Maintain and update general spreadsheets and documents with exceptional attention to detail 
 Enter and maintain accuracy of data within multiple internal systems: ACT, Prompt, PLM , Bulk Uploader, Costing Tool 
 Develop technical expertise across multiple systems and act as a lead in training new team members 
 Stay up to date on any system/process changes and share/train the team as needed 
 Identify opportunities for process improvements to drive efficiency and simplicity 
 Develop strong relationships with 3rd party /licensing team (internal team) and cross-functional teams 
 Assist with vendor onboarding to ensure that vendors are clear on testing protocols, shipping requirements, invoicing etc. 
 Communicate deliverables to cross functional business partners with strong follow through 
 Track all pre-production samples, review with merchants, and send approvals to vendors in timely manner 
 Audit data mailboxes to ensure vendors are correctly submitting government required documents 
 Support 3rd Party in completion of the Season Logistics Doc (shared w DCs to ensure product awareness and prevent damages) 


 Proficient computer skills, specifically Outlook, PowerPoint, and advanced Excel. 

 Effectively communicate in both written and verbal form 
 Excellent planning and prioritization skills with the ability to quickly adapt to change 
 General understanding of retail math and/or comfortable with numbers 
 Ability to interpret shifting business strategies. Work in a dynamic, fast-paced environment 

 Demonstrate ability to effectively handle issues and challenging situations 

 Highly motivated with a strong desire to learn


• Managing multiple Brands / Categories within ACT for inputs / updates ( vendor, COO, TP ) prep for bookings. 

• Trade stone 


• Follow up with IM on PO Sizing / Packing 

• Transmitting & creating PDFs for PO/DPO/CDs for urgent corrections to orders. 

• Reconciling receipts. 

• Process Recovery Expense from late charges 

• Working with CSSC to resolve invoice discrepancies 

• Follow up with vendors to ensure on time delivery 

• Supporting data updates in smart sheets as info. changes. 

• Creating PSR line sheets each season 

• Supporting logistics in seasonal off standard charts that are shared DC . 

• Owning vs supporting the booking process ( Data Integrity, communication with MST, IM, VENDOR ) 

• Pulling AUC reports seasonally (ESSBASE) 

• Onboarding vendors, work with vendor, SSO, logistics, packing to fully on board and support vendor 

• Support M.I research 

• Support Maintenance of ‘ The Goods ‘ + ‘ Hot Spot ‘


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