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Project Coordinator (Non IT) - (4210049) NYC

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PROJECT COORDINATOR (NON IT)
START DATE: ASAP
CONTRACT: 6 MONTHS
LOCATION: NYC
PAY: $24/HR

** A FORTUNE 500 FASHION COMPANY IS LOOKING FOR AN EXCEPTIONAL PROJECT COORDINATOR (NON IT)! **

• ORGANIZATION RELATIONSHIPS: Reports to the Sr. Manager of Property Management/Corporate Operations in New York.

JOB DESCRIPTION:

Vendor and Building Operations Support: (80%)
• Work closely with the department’s Operations Sr. Manager in maintaining solid relationships with the campus’ service vendors.
• Develop and execute general office administration systems that are efficient and easily accessible for all business partners.
• Coordinate and schedule monthly building maintenance with janitorial, pest control, wood floor vendor, and other primary vendors.
• Demonstrate a clear understanding of the department’s Service Level Agreement and educate business partners on the Service Level Agreement and service request expectations.
• Support daily mailroom operations and ticketing system, Service Now.
• Assist Sr. Manger with managing on-site furniture vendor on furniture service days and support furniture installations and reconfigurations.
• Track, maintain, and update documents in SharePoint Folio.
• Process, manage and troubleshoot all Facilities and Operations invoices.
• Utilize Oracle iProcurement to process invoices and order office supplies.
• Partner with Sr. Manger to roll out new recycling initiatives.
• Manage and improve all charity and destruction pick-ups, processes and reporting.
• Responsible for updating the department’s Gapweb resources.
• Assist Sr. Manager in monitoring and maintaining physical appearance of the campus.

Other Support Duties: (20%)
• Provide support to team for any pre or post move related issues.
• Support and execute moves if Inventory Control Specialist is absent.
• Works side by side with Inventory Control Specialist when needed to support timely moves of furniture from HQ offices to off site storage or annex locations.
• Able to step in and open tickets in Service Now at any time.

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