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Project Coordinator (Events)

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We are looking for a skilled and organized Project Coordinator to assist with a variety of cross-functional tasks including all aspects of the meeting registration process, support meeting managers and coordinate production aspects of events (i.e. cross check rooming lists, arrival departure manifests and other reports, create name tags, meeting material production).

This positions responsibilities include websites and attendee management communication, report generation, data entry, proofreading, name badge production, client follow up. In addition, assisting with meeting planners as needed and provide on-site coverage of events where appropriate.


Main Responsibilities:

• Support Meeting Planners and Meeting Specialists with various meeting planning aspects
• Attendee Management using Metron (web based application)
o Manage e-mails from meeting attendees regarding questions about the meeting, travel, how to register, or changes to their registration.
o Send invitations and other communications
o Follow up with invitees who have not registered.
o Manage hotel rooming lists including changes to reservations, additions and accuracy of lists
o Manage air reservations working closely with air agents on changes and deviations
o Ensure accuracy of Web Registration data by pulling standard and custom reports and quality checking
• Field calls from attendees and clients
• May be responsible for one or more of the following things; venue research and data compilation, name badges, tent cards, packing of travel desk, cross check rooming lists,

Required Skills:

• Customer Service oriented.
• Strong oral and written communication skills.
• Ability to deal with all levels including senior management.
• Highly organized, strong analytical skills & ability to problem solve.
• Good time management skills a necessity.
• Ability to multi-task.
• Attention to detail, accuracy.
• Excellent computer skills including Microsoft Outlook
• Strong Excel knowledge is a plus including ability to create pivot tables.
• Strong Word knowledge including ability to create mail merge documents.
• Well rounded meeting planning industry knowledge and/or prior registration management experience a plus.
• PowerPoint and Access knowledge is a plus.
• Dreamweaver/HTML knowledge and/or experience in creating web-sites helpful but not necessary.
• SharePoint knowledge a plus but not necessary.

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