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Project Coordinator, Creative Services

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Top tier CPG company is seeking an experienced project coordinator for their import and exports business to join the team on a 3 month contract with possible extension for a year contract for the right candidate. Outstanding opportunity to work with a leading Fortune 500 company!

This person will coordinate and assist with creative project management partnering with national and international clients. Projects include, packaging, to POP/POS, to in-store promotional pieces and more.

Project Coordinator/Project Trafficker Roles & Responsibilities:

The Project Coordinator/Trafficker oversees the maintenance of all project details and documentation within proprietary project management system. They work closely with the Project Manager/s, designers and clients, facilitating workflow and communication to ensure deadlines are efficiently and consistently met.

Job Purpose:
To provide administrative tasks related to the coordination, execution and oversight of projects to ensure timely and effective project development and completion.

• Daily maintenance of database as it relates to all jobs the Project Coordinator is involved in

• Drives project schedule based on Project Manager input and monitors, reviews, and evaluates progress, updating system daily

• Responsible for workload capacity and flow. Supervises designer deadlines daily and is pro-active in keeping all team members abreast of any changes or updates as it relates to specific jobs.

Alerts team if we need extra resource and/or are over-resourced per day

• Assigns tasks and sets priorities for designers when needed

• Gathers all assets and reference needed for project

• Participates in daily project status meetings, providing workload capacity highlights and concerns, along with any other relative updates/information.

• May be required to attend project kick-off meetings when other Project Managers are unavailable

• Routes artwork and copy for approval, (legal, regulatory, client, master data, etc.) adhering to departmental protocol

• Monitors record keeping and file maintenance for projects including vendor estimates, material costs, and client direction and re-direction documentation when project changes scope.

• Verifies and analyzes the accuracy of all data and information used / generated by projects; resolves any discrepancies or problems.

Provides support in generating internal and external project system reports for assigned client groups to track and manage projects/workflow, billable and non-billable hours, material costs, forecasting and estimates, budgets, trends, etc.

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