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Project Coordinator

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As a Project Coordinator, you will be a member of our client's Global Marketing team within the Brand and Creative Communications department, reporting to the Project Manager. You will offer administrative and project management assistance help to ensure a smooth flow of activities through the department. The Project Administrator must ensure project workflows are on track to meet deadlines, communicate status updates, and any project challenges. This entry-level position will support the Project Manager and assist with all general administrative responsibilities. You are process friendly, detail oriented, a good communicator, and quality driven. You enjoy a fast-paced work environment, have the ability to adapt to shifting priorities, and are comfortable working within tight deadlines for a high volume of projects.

Skills:
Review all incoming activity requests, answer questions, and assign workflows
Ensure project request information and all intake documents are complete and accurate
Process team suppliers/vendors paperwork
Submit and approve change orders in Agile
Provide back up duties for Project Manager
Maintain team processes and standards library at the direction of managers
Maintain digital asset library and fulfill image requests
Perform Image Manager duties and grant permission for publishing
Implement improvements to workflows in project management system
Input team activities/projects to accurately track time
Assist in managing workflows timelines, tasks, and provide timely updates
Generate reports as requested


Review concurrent projects using Aprimo Marketing Resource Manager or a similar tool
At the direction of supervisor, apply best practices for effective and efficient project coordination and reporting
Ability to multi-task, work well under pressure, and prioritize
Generate project data using standard reporting tools
Solid attention to detail and problem solving capabilities


Communicate clearly, promptly, and appropriately with Project Manager and key stakeholders about projects and processes
Ability to meet aggressive deadlines and provide quick turnaround in a rapid growth/rapid change environment


Solid organization and communication skills (oral, written)
Working knowledge of Microsoft Office (Word, Excel, and PowerPoint)
Some experience with Adobe design software a plus

Education:
BS or BA in Business Administration, Communications, Marketing, or related field

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