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Project Coordinator

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Aquent has an immediate opening for a Project Coordinator for a long-term contract opportunity with a Top Tier CPG company in Somers, NY. This role will support project planning and coordination for the company’s Community Engagement & Volunteering (CE&V) signature programs.

Responsibilities:
- Full Comprehensive administrative support to senior staff of members of the Global Citizenship & Sustainability senior staff team. Coordinate travel arrangements, develop and provide detailed itineraries to ensure Managers have information needed prior to travel.
- Receive, respond to and track responses for inquiries regarding Foundation grant funding – including monitoring Foundation SPA box and Voicemail box. Monitor email and phone calls; proactively respond to and/or coordinate issues when possible. “Inquiry Tracker,” ensuring it is accurate and up-to-date each week Specific areas of written response include sending form letters to decline sponsorship requests and tracking responses. Receive and manage inquiries regarding Foundation receiving questions regarding status of matching gifts program, eligibility requirements. Research status and respond to inquiries as needed. Checks excel reports to identify answer and responding.
- Provide backup coverage to cover administrative assistant on team when needed (e.g. out sick, on vacation etc.)
- Manage online applications, scheduling interviews, sending corporation wide notifications, updating web-portal details, archiving video and photos, scheduling pre-work sessions and organizing presentation materials, tracking participant documents, managing ownership of email traffic and responding as needed, alerting Director to high-priority emails/issues requiring attention.
- Performs a variety of administrative functions.
- Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations.
- Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
- May assist with compiling and developing the annual budget.

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