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Project Coordinator

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Under the direction of the Project Manager or Administrative Manager coordinate the Front-Of-Pack nutritional keys labeling projects with other departments, members and product vendors. Ensure timely completion of projects. Includes database maintenance and well as other project related functions.

ESSENTIAL JOB FUNCTIONS

  • Plan, coordinate, and assist in the completion of FOP packaging projects. This includes:
  • Entering projects and project related data in company's ProjecTrac system.
  • Identify and set timelines for actions required to complete packaging projects to meet anticipated ?on shelf? date.
  • Communicate process, activities and actions with projected time lines to project participants.
  • Gather necessary project information such as native art files, die lines, printer info, samples, copy, etc.
  • Identify and communicate issues that may jeopardize time line and develop solutions.
  • Aggressive follow up with vendors and project participants to keep projects on track.
  • Update project status in tracking system as well as maintaining accurate comments within project.
  • Participate in regularly scheduled staff meetings to determine information needs, confirm project progress, identify factors that may jeopardize time lines, discuss problems/solutions.
  • Regularly provide reports on project status to the Project Manager, Admin Manager and other project participants. If issues arise, enlists help from the appropriate parties to maintain project time lines.
  • Develop and maintain up-to-date and complete project files; update ProjecTrac on a timely basis.
  • Assist Project Manager and Administrative Manager with training of incoming Project Coordinators on FOP process and ProjecTrac.
  • Bill vendors for project related costs timely and accurately. Carefully reviews projects to ensure that originally quoted design charges are appropriate based on scope of project. Should project criteria change; review with Project Manager or Administrative Manager to determine necessary adjustments to redesign charges.
  • Pay all vendor invoices related to projects in a timely manner.
  • Performs other related duties as assigned.


    QUALIFICATIONS

    Education:
  • College degree desirable or equivalent combination of education and relevant work experience.

    Technical skills:
  • Must be skilled in Microsoft Word, Excel, Outlook. Access experience helpful. Ability to learn new software systems quickly including ProjecTrac.

    Previous experience:
  • At least two years of work experience, preferably with a packaging or design operation.

    Other qualifications:
  • Detail oriented person able to establish and meet deadlines.
  • Able to work effectively with minimal supervision.
  • Must possess strong, concise and professional verbal and written communication skills.
  • Must be able to motivate project participants in order to keep project on track with timeline.
  • Must be able to handle fast past work environment and be able to juggle multiple tasks and responsibilities.
  • Must identify and resolve scheduling conflicts.
  • Must be able to guide internal and external project participants who may not be familiar with the FOP packaging development process.

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