One of our top Toy companies is looking for a Project Coordinator to join their Program Management Team. In this position you will be responsible for the creation, maintenance, and accuracy of the project data in their data systems for products in the Action Brands category. You will support the Program Management Team by preparing meeting agendas, presentation files, and documents for Gate Reviews. Additionally, you will support the team with general administrative responsibilities – publishing reports, setting up meetings and reserving conference rooms, extracting data from our systems and facilitating audio and/or video conferences. This position interfaces with diverse multi-functional Development and Marketing teams, the Global Data Governance team, and product development partners in the Far East offices, and other locations around the world.
Associates Degree with a minimum of five years administrative project management/coordination experience.
**Data and excel savvy candidates who have experience supporting large teams would be ideal.
-Proven organizational and time management skills – ability to coordinate and prioritize multiple projects, and to be pro-active
-Strong attention to detail - - high level of accuracy
-High degree of initiative and ability to complete assignments with minimal supervision
-Ability to work in fast paced, dynamic environment and meet deadlines under pressure
-Outstanding team player
-Collaborate and communicate with team members, US and global as required, regarding project plan details/updates.
-Create and maintain project workspaces that capture critical path data for new product development using our web based Global Milestone System (GMS), Livelink and Project Link.
-Review global marketing line plans and wave plans to identify projects required for project number setup.
-Work closely with the global development team and the data governance team to determine the appropriate parent and material number assignment for every item.
-Review and publish accurate weekly activity summary reports (topline).
-Review reports to reconcile active/inactive projects, review DQ’s, development timings, forecast discrepancies, ect.
-Utilize forward planning tool to create agendas for development team Gate Reviews.
-Initiate Pitch documents to support Gate reviews, review and enter specific Program Mgmt data into documents, enter action summaries into these documents following the reviews, and publish final documents in our systems and/or thru email.
-Emphasize data management compliance with our standard company processes and procedures.
-Make copies/scan & email materials.
-Handle ad hoc projects as necessary
-Coordinate additional meetings to support the needs of the Project Management team, including managing ongoing meetings