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Project Coordinator

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OVERVIEW

The Project Coordinator is responsible for supporting the effective and efficient completion of communications, digital and creative deliverables. Working across the organization, it is the Project Coordinator’s role to: document and determine resource, scope and budget requirements for assigned clients/projects; ensure timeline and production process adherence; and, identify and mitigate any delivery conflicts.

 

KEY RESPONSIBILITES

• Deliver projects to agreed upon scope and timeline 

• Manage expectations of project timing and delivery with all key stakeholders

• Proactively document project deliverables and impact/risk factors for all projects

• Create and monitor schedules for project deliverables

• Schedule, attend and participate in project kickoff and status meetings

• Manage all copy and images for deliverables

• Route copy and scripts through proofreading

• Quality control and test interactive deliverables

• Review print layouts and proofs to ensure accuracy and meeting specifications

• Manage approval process including: route deliverable to team for internal review, document and facilitate internal review changes, provide deliverable to account team for client review, facilitate client review changes

• Attend client meetings as needed

• Assist in budget development and ballpark pricing as needed

• Enter and manage program budgets via network tool available to ensure program profitability

• Prepare for and participate in monthly financial review meetings

• Review draft invoices within 24 hours of receipt to ensure timely billing

• Offer process improvement ideas/participate in team meetings

• Cross-train on project management work outside of your current role

 

QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES

• BA/BS degree in Marketing or related field

• Effectively handle multiple tasks and details with accuracy

• Ability to implement and follow process

• Skill in organizing and prioritizing work

• Proven communication skills at building collaborative relationships

• Knowledge of PC and Mac operating systems

• Ability to work independently as well as part of a team

• General knowledge of Interactive and Traditional marketing and training

• Strong appreciation of emerging technologies and new media channels

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