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Project Coordinator

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The Gift Card Project Co-ordinator is responsible for the execution and project management of Client's Gift Card print production.

The coordinator will work closely with a variety of individuals and groups across the following internal organizations: Demand Planning, Product Marketing, Gift Cards Sales, Operations and Procurement. There will also be a significant amount of external collaboration and coordination with external agencies and print manufacturers.

Responsibilities:
• Issue Work Orders, ensure all projects are on schedule and follow up on milestones
• Publish specs for all aspects of the gift card process (card, carrier, integrator, data)
• Maintain specification documents in the internal systems (offerings, specs, proofs)
• Participate in weekly documented status calls with printers, outside vendors and key team members
• Participate in weekly documented status calls with Integrators on operations
• Communicate weekly pipeline reports to internal team members
• Identify and troubleshoot potential “delay” challenges, being the expert at creating and communicating creative solutions
• Work with worldwide team members, retailers and internal and external partners to capture all project requirements

Desired Requirements:
• Bachelor's degree required and 3-5 years experience in print, project management or supply chain management environment
• Sustaining BOM's (bill of materials)
• Experience with PDM / PLM tools, Agile experience preferred.
• Strong attention to detail and operational workflow dynamics to effectively track and analyze the status within the procurement process
• Proactive communicator with the ability to troubleshoot issues while ensuring on-time delivery to distribution centers.
• Ability to multi-task and utilize resources to execute tasks within a deadline oriented environment
• Excellent communication and negotiating skills
• Commitment to continuous process improvement initiatives and ability to solve problems creatively
• Highly motivated and high level of initiative; inspires confidence to work independently and in support of department goals and business objectives
• Ability to work in a fast paced environment
• Proficient in MS Excel

Additional Job Details:
• Agile Most important*** Publishing specs in agile - Agile 50%( building bom’s/excel) 50% production orders (data testing)
• Filemaker is a plus
• Volume: Around 80 projects weekly
• Work with outside print vendors publish pipeline reports, work with world wide retailers, oversee global card shipments
• project lifecycle 8-10 weeks / 8-10 milestones
• Must have mac experience
• Excel working with oversees vendors. (Dublin and France)
• Data Testing on orders.

Additional Requirements:
At times the individual will be expected to work extended hours that may fall over evenings or weekends during peak periods.

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