These job descriptions are examples. Looking for work?

Find JobsFind Jobs

Program Admin

0 people like this description

The Program Admin will be interacting with client representatives and vendors along with internal team members. This position requires strong interpersonal communication and organizational skills as well as the ability to function under pressure and with tight deadlines. It also requires the ability to self-direct, self-motivate and problem solve with a minimum of information. The position objective is to coordinate, manage and/or run the administrative systems, tools and processes supporting project delivery.

Primary Job Responsibilities
Support the team on the client site in Redmond, WA. There will be a wide variety of tasks that this individual will be responsible for tracking and delivering within prescribed timelines. Tasks will include, but not limited to document control, archiving, invoice reconciliation, invoice support and tool support for vendors and team members. The “can-do” attitude and diligence to tracking and completing tasks will be critical to this individuals success.


Program Administrative
• Track and report their project assignments.
• Manage and maintain invoice and contract archiving for projects domestically and internationally
• Process, track and report out on
• Routing procurement notifications
• New vendor requests globally
• Invoice/Payment issue and resolution
• Provide support to vendors submitting information through electronic invoice systems.
• Support the Document Controller with maintaining electronic and hard copy contracting log and contracting aids
• Assist with special projects as directed by Manager or Supervisor.
• Facilitate in processing and tracking new vendor applications and NDAs.



Qualifications
• AA, Bachelor’s Degree or similar
• Preferred two years in an A/E/C industry support or similar professional experience (ex: Accounts Payable)
• Expert level proficiency in MS Office software (including Outlook, Excel, Visio, Power Point)
• Must be detail-oriented and highly organized with an unmatched ability to multi-task
• Excellent written and verbal communication skills

These job descriptions are examples. Looking for work?

Find JobsFind Jobs