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Program Admin

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Primary Job Responsibilities
Support the Team on the client site in Redmond, WA. There will be a wide variety of tasks that this individual will be responsible for tracking and delivering within prescribed timelines. Tasks will include, but not limited to document control, archiving, invoice reconciliation, invoice support and Tool support for vendors and team members. The can do attitude and diligence to tracking and completing tasks will be critical to this individuals success.


Program Administrative
• Track and report their project assignments.
• Manage and maintain invoice and contract archiving for projects domestically and internationally
• Process, track and report out on
o Routing procurement notifications (Bid List, Award Letters)
o New vendor requests globally
o Invoice/Payment issue and resolution
• Provide support to vendors submitting information through electronic invoice systems.
• Support the Document Controller with maintaining electronic and hard copy contracting log and contracting aids
• Coordinate and maintain contract archiving according to clients requirements
• Mail and track project documents and contracts as needed
• Assist as requested routing or preparation of contracts


Qualifications
• AA, Bachelor’s Degree or similar
• Preferred two years in an A/E/C industry support or similar professional experience (ex: Accounts Payable)
• Expert level proficiency in MS Office software (including Outlook, Excel, Visio, Power Point)
• Must be detail-oriented and highly organized with an unmatched ability to multi-task
• Excellent written and verbal communication skills

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