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Production Manager

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My client is looking for a Production Manager who will be responsible for coordinating all incoming RFP and Presentation requests through the teams email box. The incumbent will assign the incoming projects to RFP and/or Presentation team members according to the appropriate regional alignment and/or team capacity. This responsibility includes updating the production work flow database with all pertinent project information, and running and distributing all daily and weekly production reports. In addition, the Specialist will manage the final coordination of print production on behalf of the Production team. Working closely with the other team members, the Specialist will identify formatting and packaging requirements in each project and ensure that our client adheres to those requirements on the day of production. A strong focus on document quality, attention to detail, and streamlining production process will be crucial for this role. This individual will be a team player, willing to support their peers and other team members with projects.

Job Responsibilities:
• Manage the teams email inbox for all incoming project requests; file emails in appropriate electronic folder
• Promptly assign all incoming projects to the appropriate RFP or Presentation team member; close attention paid to project turn-around times and team capacity
• Enter all project data in production database; attach project snapshots to assignment emails
• Receive final electronic documents from team members and coordinate production activities, including but not limited to: final proofreading, formatting/quality check of the document(s), verification of exhibit items, verification that special packaging/labeling/formatting/mailing requirements have been met
• Send all final electronic responses on behalf of Sales and/or Key Account Teams
• Send notification to sales team when projects have mailed – include tracking information and final documents
• File all completed production files in appropriate archive folders
• Identify potential process improvements and coordinate roll-out when needed
• Assist RFP team members with populating standard questionnaires as volumes warrant
• Complete other duties as assigned
Requirements
• Ideal candidates will have at least two years experience in a fast-paced task-oriented environment
• Demonstrated project management skills with the ability to consistently exceed deliverables in a high volume production environment; must be able to manage workflow and handle multiple projects simultaneously
• BA or BS degree or equivalent, relevant work experience
• Excellent interpersonal skills, attention to detail
• Must possess ability to work independently and within the team to meet deadlines and prepare documents with a high degree of accuracy
• Must be highly organized, detail-oriented, proactive, resourceful, and able to exercise sound judgment
• Intermediate to advanced level of proficiency in MS Access, Word, Power Point and Excel

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