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Production Coordinator

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Exciting long term contract role with an Innovative, Fortune 500 Company in San Mateo.

The Production Coordinator assists with the logistical needs of a production. These can and often do include travel, budget tracking, gear kits and production bibles. Successful candidates will support the implementation of new operational tools, processes and systems throughout the content teams.

What You Will Do

· Tracks budget per production by entering data into tracking system and processing expense reporting.

· Assist with accounting needs, which can include submitting invoices to AP and confirming all Production Artists have submitted their expense reports.

· Organizes Legal folders: archives legal documents from productions and compiles RFT documents for Producer to review.

· Assists with Film Permit application process (when required for Productions).

· Monitors Production Calendar, to ensure all information is updated and centralized.

· Assists Producers with travel arrangements: booking flights, visas, lodging, car rentals, etc.

· Assists Producers when creating and inserting information into production bibles and itineraries to distribute to cast/crew.

· Manages transfer of footage and metadata tagging.

· Fulfills and tracks compensation/sales orders.

· Helps track team analytics (video performance, productivity, etc) as directed by their manager.

· Gathers/sends loaner gear for UGC reshoots.

· Supports the Operations team when developing new processes/systems and rolls them out department-wide.

· On project/production basis, supports the Producer/Associate Producer leading that production.

· Minimal level of decision-making and independent judgment.

· Collaborates with others to resolve routine media-related issues.

· Escalates sensitive and complex queries to Manager as appropriate.


Skills We’re Stoked About

· Proven experience working with team/producer/production team.

· Strong organizational and communication skills.

· Motivated self-starter and multi-tasker with proven success in a fast-paced production environment.

· A true creative problem-solver with the ability to assist the team through hurdles and last-minute changes in planning.

· Attention to detail to ensure that productions are up to quality.

· Experience coordinating logistics associated with productions (permits, travel arrangements, etc.).

· Genuinely sharing our passion for telling stories and living a big life. Be a hero.

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