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Production Billing Manager

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Our Fortune 500 client is looking for a Production Billing Manager to join their team. If you are interested in this opportunity, please read below and then APPLY today!

The role of the Production Billing Manager is to establish, implement and control billing systems with in the Packaging & Design Group. Coordinating the financial information, and communication involved with the production of jobs including contractor time billing, production, translation and other design costs. Assessing forecast against actuals. Incumbant will be responsible for meeting budget milestones, developing and providing clear reporting to stakeholders. This position is responsible for the efficient flow of expenses through the team resulting from successful forecasting of incoming programs and annual budgets.

The Production Billing Manager will report to the Global Head of P&D. They will work with Production Managers to estimated and actual costs against projects. They will manage “pass-through” costs assuring that they are properly documented and billed to the appropriate cost centers/countries. They will work with the finance team to assure quarterly exchanges are made. The Production Billing Manager will assist in monitoring and maintaining the P&D budget by managing all external costs and credits to meet budget.


Position Description and Responsibilities
• Build and maintain a close and direct relationship with billing functions of key partners including production and prepress agencies, designated print vendors and translation companies.
• Coordinates and resolves issues with invoicing through suppliers assuring timely payment and accurate billing.
• Trains new on standard departmental policies and procedures related to invoicing, tracking and reporting costs.
• Coordinates efforts to identify cost savings and updates to rate cards
• Conducts training as needed to acquire detailed tracking and validation of costs
• Trains new employees on standard departmental policies and procedures related to invoicing, tracking and reporting costs.
• Maintains system and tracking of timesheets for contract labor, monitoring chargebacks and credits.
• Coordinates and resolves sales tax issues by assigning proper material codes
• Validates invoices for processing through internal system (Yourdoces)
• Submits, tracks and records purchase orders, monitors spend against budget.
• Assist in financial analysis of project scope and business justification with Product Supply in planning execution of PCRs.
• Meets billing financial standards by providing annual budget information gathered from Production Managers and other key P&D staff , monitoring expenditures, identifying variances, implementing corrective actions
• Meets P&D Budget objectives by acquiring credits through chargebacks to projects and quarterly exchanges to foreign currency
• Coordinates the billing for each project by communicating regularly with the Production Managers and Project managers for each project
• Creates monthly and quarterly reporting for internal use and stakeholders
• Meest billing operational standards by contributing billing information to strategic plans and reviews, resolving issues, identifying billing system improvements
• Prepares Annual/Monthly forecast for P&D contractor and supplier costs related to projects

The candidate will possess:
• Bachelors degree
• 4 to 10 years experience in financial management, Advertising/Design/Agency experience is desireable
• Well-honed interpersonal, communication skills and the ability to work closely with people at all levels of management and technical expertise
• Outstanding partnering and vendor management skills to manage relationships with outside agencies and suppliers.
• A general understanding of the creative industry including typography, printing technology, and the graphics arts
• Committed to excellence in every aspect of their work.
• Experience working in a highly regulated environment with documented Standard Operating Procedures and Validated Change Process

Preferred Skills/Qualifications:
• Experience in a creative environment such as an agency or in-house organization is preferred.
• Proficient in Microsoft Excel
• Filemaker Pro and SAP, SRM, Yourdoces, Sharepoint
• Internal Communication/Informing Others
• Tracking budget expenses
• Financial skills
• Process Improvement
• Problem Solving

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