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Production Assistant

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SKILLS:
Excel, Island Pacific (IP), excellent internal/external communication skills, multi-tasking, time management

Production and PO Management
 Assist Production Manager in sending out new development packages/specs to agents and vendors for costing.
 Accountable for the integrity of all information on the PO’s sent to vendors.
 Send PO’s and all required information necessary to ship TDS merchandise to vendors (i.e., Routing Guides, Vendor Ticketing Manuals, etc.).
 Track global sourcing aspects of merchandise from product development through final receipt.
 Track progress of production cycle against key milestone dates through daily maintenance of a Production Tracking Report (PTR) and communicate status to cross-functional partners and management as needed.
 Provide accurate shipment status information from factory to DC.
 Prepare standard and ad-hoc reports as requested (Time and Action Calendars, production timelines, status updates, etc.).
 Make routine decisions in partnership with Sourcing Manager relative to the production process.
 Contact vendors to follow-up and verify the accuracy of provided data, resolve routine issues and ensure vendor alignment with TDS process and procedures.

Communication
 Attend meetings such as weekly cross-functional production meetings and quarterly line reviews to understand key sourcing issues and action items.
 Partner with cross-functional partners in Merchandising, Planning and Creative to support and adhere to product development and production calendar.
 Manage and prioritize receipt flow in partnership with Logistics and Allocation to ensure on-time deliveries into DC.

Product Integrity and Compliance
 Ensure Asst. Production Manager is issuing PRR’s on time and accurately.
 Liaise with Product Integrity team to ensure all products meet testing standards prior to shipment.
 Initiate new vendor set-up and compliance communication with vendors.

Production
 Manage the routing of samples, fabric swatches, etc., to the appropriate parties for comments.
 File samples to ensure accurate history and record keeping.
 Gather and send samples to the appropriate parties as needed such as PR/Marketing, Music Publishing, mock store set-ups, etc.
 Liaise with vendors and ticket/label suppliers to ensure TDS ticketing guidelines are following to avoid late deliveries and chargebacks due to lack of compliance. Product Integrity and Compliance
 Issue PRR’s for all new items on time and with the correct information. (PRR=Product Review Request Form).
 Update the weekly Product Integrity Open Items Report to prevent untested merchandise from shipping and being placed on Stage

Production and PO Management
Assist Production Manager in sending out new development packages/specs to agents and vendors for costing

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