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Printing Services Project Coordinator

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Aquent Studios seeks the support of a client-facing Printing Services Project Coordinator on a contract basis. Printing Services is an important area for the Aquent Studios Visual Communications Team, which is dedicated to a large corporate client in the oil/gas space. This position will likely be variable in hours in the beginning, but will potentially lead to an eventual 40 hour work week.

The Printing Services Project Coordinator provides support to the Printing Services Project Manager for such tasks as project intake; eliciting vendor quotes from approved print vendors; developing schedules for printing and deliveries; and entering data in our web-based project tracking/estimating/invoicing system. The Printing Services Project Coordinator will also serve as secondary client interface with customers as needed.

Principal Accountabilities

  • Assist in development of estimates for multiple projects
  • Distribute estimates according to internal processes
  • Assist in tracking out-of-pocket costs and coordination of invoice receipt and review
  • Prepare items for internal routing and coordinate review and approvals
  • Coordinate timely delivery of digital files to vendors
  • Archive all production files for ongoing programs in accordance with established processes
  • Provide coverage in the Printing Services Project Manager’s absence


Skill Set/Knowledge Needed:
  • Superior project management skills; highly organized with the ability to multitask effectively
  • Exceptional client service and communication skills (written and verbal) with direct client interfacing experience
  • Excellent team player with strong interpersonal skills and the ability to operate effectively in a fast-paced, deadline-driven environment
  • Ability to develop project estimates with clear definition of scope
  • Demonstrated ability to work collaboratively with project teams
  • Experience working under continual deadline constraints with demonstrated ability to juggle multiple quick-turn projects and changing priorities


Qualifications
  • Bachelor’s degree or equivalent experience
  • Minimum 3+ years of production experience
  • Ad agency, design firm or corporate printing facility experience preferred
  • Demonstrated ability to work collaboratively with project teams
  • Experience working under continual deadline constraints with demonstrated ability to juggle multiple quick-turn projects and changing priorities
  • Proficiency with basic office computer applications – especially Microsoft Office and Adobe Acrobat Pro
  • Proven familiarity with digital and offset printing methods
  • Digital asset management proficiency a plus


To Apply: Please apply through our web site. If you experience technical difficulties please email: akijanka [@] aquent.com

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