Office Services Manager

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Can you manage the maintenance, vendor relations, space usage and upkeep of four floors holding over 100 of our best people? Is providing outstanding customer service a part of your daily life?

Are you looking for a company you can call home? A place where people understand that "work/life fit" isn't just something to put on the company website, but an idea that's put into practice every workday? Then we've been looking for you!

We’re looking for someone who will walk in, take ownership of this important role, and love working with a smart and creative team of people.


Primary Responsibilities

● Maintain vendor relationships
● Plan allocation and utilization of space and resources
● Project management and supervising and coordinating work of contractors;
● Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies
● Ensuring the building meets health and safety requirements
● Responsible for ensuring proper service of: security, maintenance, cleaning, catering, waste disposal and recycling
● Identify and pursue opportunities to save costs for required supplies, services, utilities and increase effectiveness
● Manage equipment maintenance requests/needs
● Respond quickly to urgent issues
● Mail and package distribution, cleaning, catering, waste
● Maintain kitchen area
● Scheduling and maintaining of shared meeting rooms.
● Backup to main reception area
● Guide tour for new hires
● Order office supplies for staff


Critical competencies

● 2+ years of related work experience
● Strong interpersonal relations skills
● Self motivated and takes initiative
● Strong ability to exercise judgment and make decisions Extreme attention to detail, and strong organization skills
● Customer service fanatic
● Proven ability to solve problems, make decisions, and resolve conflicts
● Ability to plan, organize, and delegate work to achieve desired results
● Experience managing multiple priorities
● Proven ability to learn new technology quickly
● Familiarity with Google applications, and Microsoft Office
● College degree preferred
● Knowledge of equipment and facility management


And check out what we have to offer:

● Health/Vision/Dental Benefits
● 401(k) plan
● Flexible spending accounts
● Paid sick days and vacation
● Work/Life balance
● Tuition Reimbursement
● Use of Aquent’s Hawaii and Florida vacation homes