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Merch/Marketing?Design Admin

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Executive Administrative Assistant 

Start Date:  ASAP

Contract Length:  4 Months (through August 27, 2017)

Location:  San Francisco, CA

** A FORTUNE 500 FASHION COMPANY IS LOOKING FOR AN EXCEPTIONAL ADMINISTRATIVE ASSISTANT THAT WILL SUPPORT 3 VICE PRESIDENTS IN CHARGE OF MERCHANDISING, MARKETING AND DESIGN **

Responsibilities:

  • Manage all aspects of the Vice Presidents’ calendars, including managing priorities and avoiding conflicts
  • Arrange travel; create itineraries and agendas, book accommodations and transportation to and from meetings, as appropriate.  Evaluate any potential issues and develop a contingency plan as needed
  • Update leadership team travel calendar monthly
  • Prepare expense reports promptly and accurately
  • Schedule and coordinate meetings including arrangements for facilities, logistics, and other accommodations; communicate arrangements to executive and other participants, as appropriate
  • Completes project and special assignments; make independent decisions, as appropriate, when handling details and projects that are highly confidential and time sensitive
  • Initiate process improvements related to administrative responsibilities
  • Prepare documentation, presentation materials, reports, charts and spreadsheets
  • Transfer, compile, and touch-up PowerPoint presentations
  • Represents the brand both internally and externally as key point of communication
  • May provide support to other staff on special projects or ad-hoc basis
  • Act as a liaison to other corporate groups
  • Support development of budgets; track and report back to leaders monthly on status versus plan
  • Process and follow up on payment requests

Requirements:

  • Bachelor’s degree
  • Minimum 5+ years experience providing executive level administrative support with minimal guidance
  • Expert knowledge and proficiency with MS Office applications including Word, Excel, PowerPoint and Outlook
  • Positive attitude and demeanor
  • Excellent discretion, judgment, tact and diplomacy
  • Broad and comprehensive experience, skill and knowledge of business operations, policies and practices
  • Demonstrated ability to manage multiple priorities and shifting demands while being detail oriented
  • Ability to produce highly accurate work is essential, as are exceptional written and verbal communication skills
  • Strong professional problem solver, demonstrating initiative and the responsiveness required in dealing with senior level corporate matters 

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